Administrative Coordinator

4 weeks ago


Ottawa, Ontario, Canada Fred Trottier Construction Limited Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Fred Trottier Construction Limited. The successful candidate will provide administrative support to our senior management team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Advise senior management
  • Liaise with management, union officials, and HR consultants
  • Arrange travel, related itineraries, and make reservations
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Perform personal and business errands for employers
  • Assign, co-ordinate, and review projects and programs

Requirements:

  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • 5 years or more of experience

Work Setting: Head office

Computer and Technology Knowledge:

  • Google Docs
  • Microsoft Publisher
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • SharePoint
  • Social Media
  • Electronic mail

Transportation/Travel Information:

  • Own vehicle
  • Valid driver's licence

Work Conditions and Physical Capabilities:

  • Fast-paced environment
  • Work under pressure
  • Attention to detail

Screening Questions:

  • Are you currently legally able to work in Canada?
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week


  • Ottawa, Ontario, Canada Administrative Full time

    We are seeking a highly motivated Financial Services Coordinator Specialist to join our team at Synergie.About UsFor over fifty years, Synergie has stood out from the competition by attracting talented individuals. We support client partners in achieving their business goals.Job DescriptionThe Billing Coordinator role involves analyzing and processing...


  • Ottawa, Ontario, Canada Adecco Canada Full time

    Job SummaryAdecco Canada is seeking an experienced Administrative Coordinator to support the division head and management team. The successful candidate will be responsible for coordinating administrative services, scheduling appointments, managing correspondence, and coordinating travel arrangements.Key Responsibilities• Coordinate and plan administrative...


  • Ottawa, Ontario, Canada Adecco Canada Full time

    Adecco Canada is currently recruiting for an Executive Assistant to provide administrative support to the division. This is a 6-month contract role that requires a high level of organization and attention to detail.Key Responsibilities:Coordinate and plan administrative services for the division, including scheduling appointments and meetings, managing...


  • Ottawa, Ontario, Canada Adecco Canada Full time

    Adecco Canada is currently recruiting for an Executive Assistant to support the division head and management team. This is a 6-month contract role that requires a highly organized and detail-oriented individual with excellent communication skills.Key Responsibilities:Coordinate and plan administrative services, including scheduling appointments, managing...


  • Ottawa, Ontario, Canada Randstad Full time

    Administrative Coordinator OpportunityAs an Administrative Coordinator with our client, a nonprofit organization in Ottawa, you will be responsible for supporting and coordinating the daily administrative activities of the office. This role involves managing various administration tasks, ensuring efficient office operations, and providing guidance to...


  • Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full time

    Job DescriptionWe are seeking a skilled Administrative Coordinator to join our team at Soubliere Interiors Ltd. The successful candidate will be responsible for coordinating various administrative tasks, ensuring seamless day-to-day operations.About the JobThis permanent position offers an estimated annual salary of $52,000 - $62,000 based on industry...


  • Ottawa, Ontario, Canada DREAMAIR HEATING AND COOLING INC. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at DREAMAIR HEATING AND COOLING INC. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key...


  • Ottawa, Ontario, Canada DREAMAIR HEATING AND COOLING INC. Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at DREAMAIR HEATING AND COOLING INC. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review...


  • Ottawa, Ontario, Canada Smash Room Ottawa Inc. Full time

    At Smash Room Ottawa Inc., we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures are followed and deadlines are met.The ideal candidate...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    At SMOKE AVENUE, we are seeking an experienced Administrative Coordinator to join our team. This is a permanent opportunity offering a competitive salary and comprehensive benefits package.About the RoleThe successful candidate will be responsible for providing administrative support to our management team. This will include reviewing and evaluating new...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Subhkin Inc. The successful candidate will be responsible for coordinating administrative tasks, providing exceptional customer service, and supporting the day-to-day operations of the organization.Key Responsibilities:Coordinate...


  • Ottawa, Ontario, Canada Dairy Queen Full time

    We are seeking an experienced Administrative Coordinator to join our team at Dairy Queen. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including supervising other workers, recording and preparing minutes of meetings, and determining and establishing office procedures and routines.Key...


  • Ottawa, Ontario, Canada Fairdeal Travel Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Fairdeal Travel. The successful candidate will be responsible for providing administrative support to our HR department, coordinating office operations, and ensuring seamless day-to-day activities.Coordinate office supplies and...


  • Ottawa, Ontario, Canada Canada Inc Full time

    At Canada Inc, we are seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have a college diploma or equivalent, with 1-2 years of...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Summary:We are seeking a highly skilled Administrative Coordinator to support our executive management team in a dynamic and challenging environment. As an Administrative Coordinator, you will be responsible for a wide range of administrative duties, including scheduling travel and meeting arrangements, preparing reports and financial data, and providing...


  • Ottawa, Ontario, Canada TINY HEARTS DAYCARE CENTER Full time

    The Administrative Coordinator will play a crucial role in ensuring the smooth operation of the TINY HEARTS DAYCARE CENTER. Key responsibilities include reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities. The successful candidate will also be responsible for coordinating and...


  • Ottawa, Ontario, Canada Alma Counselling Full time

    We are seeking an Administrative Coordinator to join our team at Alma Counselling. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing correspondence, and maintaining accurate records.Key ResponsibilitiesScheduling and Coordination: Schedule appointments,...


  • Ottawa, Ontario, Canada Maple Route Logistics Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Maple Route Logistics. As an Administrative Coordinator, you will be responsible for providing administrative support to our logistics team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the logistics team, including...


  • Ottawa, Ontario, Canada ProPlus Tax & Bookkeeping Inc. Full time

    Job Title: Administrative CoordinatorAbout the Role:ProPlus Tax & Bookkeeping Inc. is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Review and evaluate new administrative...


  • Ottawa, Ontario, Canada Export Development Canada Full time

    Job Title: Administrative CoordinatorAt Export Development Canada, we're seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator.About the RoleThe ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in using Microsoft Office 365 products. Experience in...