Administrative Support Specialist

2 weeks ago


Nisku, Alberta, Canada Vibrant Logistics Ltd. Full time

Vibrant Logistics Ltd. is seeking an experienced Administrative Support Specialist to join our team. The ideal candidate will have a strong background in administration and be able to multitask with ease.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other workers to ensure seamless day-to-day operations
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines to optimize efficiency
  • Schedule and confirm appointments, as well as answer telephone and electronic enquiries
  • Compile data, statistics, and other information to support business decisions
  • Order office supplies and maintain inventory levels
  • Arrange travel, itineraries, and make reservations as needed
  • Greet visitors and direct them to the appropriate contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Personal Qualities
  • Ability to multitask and prioritize tasks effectively
  • Excellent oral and written communication skills
  • Flexibility and adaptability in a fast-paced environment
  • Organized and accurate in all aspects of work
  • Team player with a client-focused approach
  • Reliable and committed to delivering high-quality results

This is a permanent position with a 30-40 hour workweek. The successful candidate will be fluent in English and have a strong understanding of office procedures and protocols.



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