Administrative Coordinator
3 weeks ago
Job Summary
The Administrative Assistant will provide administrative support to the SECURE's Asset Management team. This role involves general administration duties, proper administration and maintenance of Accounts Payable and Receivable, and receiving, coordinating and processing all invoices and purchase orders.
Key Responsibilities
- General administration duties, including meeting prep, filing/scanning documents, travel planning, and expenses.
- Proper administration and maintenance of Accounts Payable and Receivable.
- Receive, coordinate and process all invoices and purchase orders, ensuring timeliness and accuracy.
- Provide support and analysis on tasks related to producing accurate job set-up, cost/revenue tracking and job completion procedures.
- Assist and perform job set-up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract.
- Assist the team in managing inventory control of assets.
- Work closely with the Shop and Field Managers to update all repair orders.
- Work closely with Shop and Field Service Technicians to ensure timely execution on all repair-related matters.
- Review and edit service reports and repair orders for accuracy.
- Assist in generation and distribution of weekly/monthly/quarterly projects reports.
- Accurate data entry into computerized systems with special attention to accuracy and timeliness.
- Ensure a focus on quality, service excellence and efficiency within areas of responsibility.
- Coordinate the flow of field paperwork, ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual.
- Perform general clerical duties, including but not limited to: photocopying, faxing, mailing, and filing.
- Related tasks and projects as required.
Requirements
- Grade 12/GED.
- Administration or Accounting Certificate/Diploma would be considered an asset.
- Minimum 2 years administrative/accounting experience.
- Experience working with information related to the repair and maintenance of heavy equipment is an asset.
- Proficient with MS Office, with expertise in Excel.
- Good time management and organization skills and ability to work effectively under pressure, meet demanding deadlines, and multi-task.
- Ability to adapt and interact within different working environments.
- Solid ability and experience working in a team-based environment.
- Excellent communication, interpersonal and customer service skills.
About SECURE
At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.
In addition to rewarding job opportunities, we offer an attractive employee package, including:
- Leading industry wages with competitive base salary, compensation programs.
- Industry-leading safety.
- Comprehensive benefits package, including:
- Employer-paid benefits: health, dental, and more.
- Health Care Spending Account.
- Employee Wellness Program.
- Employee savings plans.
- Career progression/internal mobility opportunities, including off-season rotational opportunities.
- Community investment activities.
- A competitive employee referral program.
Stay connected to us:
- Visit us atand connect with us on our social media channels for our latest job postings, news, community activities, and other updates.
- SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of race, age, disability, sexual orientation, religion, or belief.
-
Administrative Coordinator
2 weeks ago
Red Deer, Alberta, Canada FRESHLY SQUEEZED Full timeJob SummaryFreshly Squeezed is seeking an Administrative Coordinator to support the success of our team. The successful candidate will be responsible for administering policies and procedures, coordinating office services, and maintaining inventory and budgetary controls.Key ResponsibilitiesReview and evaluate new administrative proceduresDelegate work to...
-
Administrative Coordinator
4 weeks ago
Red Deer, Alberta, Canada Taco Time Full time{"h1": "Administrative Assistant at Taco Time", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Taco Time. As an Administrative Assistant, you will be responsible for providing administrative support to our management team, coordinating events and meetings, and maintaining accurate records. If you have...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada House Dental Centre Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at House Dental Centre. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities.Key Responsibilities:Implement new...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada House Dental Centre Full timeWe are seeking an experienced Administrative Coordinator to join our team at House Dental Centre. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have a...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada House Dental Centre Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at House Dental Centre. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.Key ResponsibilitiesImplement new administrative...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Taco Time Full timeJob SummaryTaco Time is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team,...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Taco Time Full timeJob Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Taco Time. The successful candidate will be responsible for providing administrative support to our management team, coordinating office operations, and ensuring the smooth day-to-day functioning of our office.Key...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Taco Time Full timeJob SummaryTaco Time is seeking an experienced Administrative Coordinator to join our team. This role will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the operations team, including scheduling...
-
Administrative Coordinator
2 weeks ago
Red Deer, Alberta, Canada Motion Fitness Full timeJob Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Motion Fitness. The successful candidate will be responsible for providing administrative support to our staff, including coordinating seminars, conferences, and other events.Key Responsibilities:Arrange and coordinate seminars,...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Motion Fitness Full timeWe are seeking an experienced Administrative Coordinator to join our team at Motion Fitness. In this role, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. You will also be responsible for supervising other workers, training them, and recording minutes of meetings,...
-
Administrative Coordinator
2 weeks ago
Red Deer, Alberta, Canada Nurturing Minds Daycare & OSC Full timeWe are seeking an Administrative Assistant to join our team at Nurturing Minds Daycare & OSC. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including arranging seminars, coordinating information flow, and maintaining digital databases.Key ResponsibilitiesArrange and coordinate seminars, conferences,...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Lotsa'Tots Child Care Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lotsa'Tots Child Care. The successful candidate will be responsible for providing administrative support to our staff, coordinating daily operations, and ensuring the smooth running of our office.Key ResponsibilitiesAdministrative Support:...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Gaetz Fresh Market Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an organized and detail-oriented Administrative Coordinator to join our team at Gaetz Fresh Market. As an Administrative Coordinator, you will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, and determining and...
-
Administrative Coordinator
1 month ago
Red Deer, Alberta, Canada Celestial Immigration Full timeCelestial Immigration Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Celestial Immigration. As an Administrative Assistant, you will play a vital role in supporting our team by coordinating the flow of information, planning and organizing daily operations, and recording minutes of...
-
Administrative Coordinator
1 month ago
Red Deer, Alberta, Canada Celestial Immigration Full timeCelestial Immigration Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Celestial Immigration. As an Administrative Assistant, you will play a vital role in supporting our team by coordinating the flow of information, planning and organizing daily operations, and recording minutes of...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada IMPERIAL HOSPITALITY CONSULTING Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an organized and detail-oriented Administrative Coordinator to join our team at Imperial Hospitality Consulting. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining...
-
Administrative Coordinator
1 week ago
Red Deer, Alberta, Canada IMPERIAL HOSPITALITY CONSULTING Full timeAdministrative CoordinatorAt Imperial Hospitality Consulting, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will have excellent communication skills and the ability to multitask in a fast-paced environment.Key ResponsibilitiesProvide administrative support to our team, including...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Secure Energy Full timeJob Summary:The Administrative Coordinator will provide administrative support to the Asset Management team at Secure Energy. This role involves a range of tasks, including general administration, accounts payable and receivable, and data entry.Key Responsibilities:Provide administrative support to the Asset Management teamManage accounts payable and...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Lotsa'Tots Child Care Full timeWe are seeking an Administrative Coordinator to join our team at Lotsa'Tots Child Care. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering...
-
Administrative Coordinator
3 weeks ago
Red Deer, Alberta, Canada Taco Time Full timeJob Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Taco Time. As an Administrative Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars,...
