Senior Payroll Specialist

6 days ago

Canada Miller Thomson LLP Full time

Miller Thomson LLP, a national business law firm, is seeking an experienced Payroll Specialist to join our team.

This role offers the opportunity to work in a dynamic and supportive environment, with a competitive salary of approximately $60,000 - $80,000 per year, depending on location and experience.

The successful candidate will be responsible for full-cycle payroll processing, including multi-province bi-weekly payrolls for two companies, 10 offices, and approximately 1000 employees. Key responsibilities include:

  1. Payroll Processing
  • Process multi-province payroll for two companies, 10 offices, and approximately 1000 salaried, hourly, and contract employees in a timely and accurate manner.
  • Receive and verify payroll source documents from each location.
  • Enter new hires, terminations, work, and personal changes.
  • Maintain calculation tables for Maternity Top-up, STD, and Salary Continuance.
  • Update benefits and deductions.
  • Interface data into the Payroll system, audit registers, and reports, making corrections to ensure all data is accurate.
  • Work closely with the payroll provider to ensure an error-free payroll.
  • Calculate and input manual cheques as required.
  • Record of Employment issuance.
Reporting
  • Provide regular and ad-hoc reporting of payroll-related data.
Accounting
  • Reconcile payroll-related accounts as required.
  • Process monthly/quarterly remittances to various 3rd-party providers.
  • Reconciliation and timely remittance of bi-weekly RRSP employee contributions.
  • Prepare journal entries as required.
  • Reconciliation of tax forms and other Payroll accounts as required.
Administration
  • Responsible for filing and record-keeping of all payroll-related materials.
  • Research and answer third-party inquiries.
  • Prepare letters of confirmation of employment.
Customer Service
  • Respond to various employee and third-party queries.
  • Verify and provide input for termination packages when required (legislative requirements, etc).
Special Projects
  • Recommend and help implement process improvements in the Payroll.

To be successful in this role, you will need:

  • A College Diploma or certificate in Finance, Accounting, Human Resources, or a related field with 5 years of payroll experience, preferably with a national scope.
  • Having a National Payroll Institute certification will be considered an asset.
  • Strong technical payroll knowledge.
  • Intermediate to advanced level skills in MS Excel are essential.
  • General knowledge of employment legislation.
  • General knowledge of HRIS and Payroll systems.
  • Strong MS Office skills in Word, PowerPoint, and Outlook.
  • Adept at managing sensitive employee relations matters.
  • Excellent organization skills.
  • Innovative problem-solving abilities.
  • Uphold the highest ethical standards of practice and professionalism.

At Miller Thomson LLP, we believe in giving our people the skills, tools, and rewards they need to excel on behalf of clients. We offer a comprehensive Benefits package that includes Health, Dental, and Vision Care, Employee Assistance Program, Life Insurance, Short-Term and Long-Term Disability Insurance, 3+ Weeks' Vacation, and 10 Personal Days.

We also offer Flexible working options, Maternity and Parental Leave Top-up, Firm matching Group Retirement Savings plan, individual TFSA with low fund management fees and competitive investment options, Employee Assistance Program to support you and your family, Wellness Spending Account to foster employee well-being, Professional Development opportunities, Employee appreciation events, and Charitable giving programs.

If you are a motivated and organized individual who is passionate about delivering exceptional service, please submit your application. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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