Administrative Support Specialist

1 week ago


Toronto, Ontario, Canada Immigration Canada Pro Full time
Job Description

We are seeking a detail-oriented and organized Administrative Support Specialist to join our team at Immigration Canada Pro. This is a permanent full-time position with 30 hours of work per week.

About the Role

This role is responsible for providing administrative support to our legal team, ensuring the smooth operation of our office and maintaining accurate records.

Key Responsibilities:
  • Coordinate the flow of information between teams and stakeholders
  • Manage incoming mail and electronic communications, distributing them to the relevant parties
  • Schedule appointments and meetings, confirming details with participants
  • Develop and implement office procedures and routines to optimize efficiency
  • Arrange travel itineraries and make reservations as required
  • Prepare and draft correspondence and legal documents using Microsoft Office software
  • Review and proofread documents for accuracy and compliance with legal procedures
Requirements:
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in an administrative role
  • Strong organizational and time management skills
  • Ability to multitask and prioritize tasks effectively
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office software, including Word, Excel, and Outlook
Work Environment:

This role requires working in a fast-paced environment with tight deadlines, requiring strong attention to detail and ability to work under pressure.

What We Offer:
  • A competitive salary of $45,000 - $55,000 per year, depending on experience
  • A stable and dynamic work environment with opportunities for growth and development
  • A comprehensive benefits package, including health and dental insurance, retirement plan, and paid time off
  • The chance to work with a team of experienced professionals in the field of immigration law


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