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Administrative Support Specialist

2 months ago

Kamloops, British Columbia, Canada BC General Employees' Union (BCGEU) Full time

Job Summary:

The British Columbia General Employees' Union (BCGEU) is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to staff representatives. The successful candidate will be responsible for a wide range of administrative tasks, including reception duties, switchboard operation, and backfill and overload assignments within the area office.

Key Responsibilities:

  • Prepare, format, and process documents such as letters, meeting minutes, reports, bargaining proposals, bulletins, and general correspondence.
  • Draft correspondence and calculate key calendar deadlines for grievances, notices to bargain, and appeals.
  • Provide assistance to staff representatives by answering phone calls and responding to walk-in inquiries.
  • Support component and local executive committees, including the preparation and distribution of materials for strike or ratification votes.
  • Coordinate logistics for meetings, including booking rooms, arranging travel, and managing accommodation needs.
  • Prioritize and process incoming mail and maintain an organized filing and bring-forward system.
  • Perform other administrative duties as required.

Qualifications & Experience:

  • A minimum of 2-4 years of experience in a similar administrative support role.
  • Completion of high school education, supplemented by formal training in office administration or a related field.
  • Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Word and Excel.
  • Strong keyboarding skills, with a typing speed of 40-50 words per minute.
  • Exceptional written and verbal communication skills, including spelling, grammar, and attention to detail.
  • Excellent organizational abilities and a demonstrated aptitude for managing multiple priorities and deadlines.
  • A professional and courteous telephone manner, with experience handling reception duties.
  • Ability to work independently and collaboratively within a team environment.

Working Conditions:

  • 32 hours per week, over four days.
  • Applicants will be required to complete general aptitude tests, including a keyboarding test for candidates not currently or previously employed in an administrative role within the BCGEU.

Employment Equity:

  • The BCGEU is committed to building a diverse workforce that reflects the communities we serve. Indigenous peoples, workers of colour, women, LGBTQ2SI+ individuals, and people with disabilities are strongly encouraged to apply.