Administrative Support Specialist

3 weeks ago

Toronto, Ontario, Canada Adecco Canada Full time

We are seeking a highly organized and proactive Administrative Assistant to support our client, an association located in Etobicoke, ON. This role is vital in managing communications, organizing meetings, and facilitating membership processes while fostering a collaborative team environment.

Key Responsibilities:
  • Primary Contact: Serve as the primary contact for the association, managing incoming and outgoing inquiries via phone and email.
  • Meeting Coordination: Coordinate meetings, prepare agendas, and arrange necessary equipment and materials.
  • Association Management System (AMS) Liaison: Act as the liaison for the AMS, assisting members with their profiles and managing new company profiles.
  • Expense Filing: Oversee expense filing for the President and Operations and Engagement Manager.
  • Membership Management: Manage new membership applications and renewals, including reaching out to references and sending welcome communications.
  • General Administrative Support: Provide general administrative support as required.
  • Agenda Preparation: Collaborate with the Operations and Engagement Manager and the President to prepare Executive, Board, and Committee agendas.
  • Meeting Minutes: Act as recording secretary for meetings and ensure minutes are accurate and distributed in a timely manner.
  • Correspondence: Prepare correspondence and ensure all relevant meeting documentation is sent out.
  • Team Collaboration: Collaborate with staff on various administrative tasks and support outward-facing communications.
  • Event Planning: Support event planning and execution, ensuring successful member experiences at various events, including luncheons, galas, symposiums, and awards.
  • Purchasing: Serve as the main contact for purchasing CCDC Documents and Seals and process orders from our clients store.
Requirements:
  • Eligibility: Legal eligibility to work and reside in Canada.
  • Driver's License: Valid G driver's license and access to a usable vehicle.
  • Professional Demeanor: Professional demeanor with strong networking skills.
  • Administrative Experience: Proven experience in an administrative role.
  • Digital Literacy: Strong digital literacy (Excel, Word, PowerPoint, Outlook, Adobe Acrobat).
  • Interpersonal Skills: Excellent interpersonal and communication skills.
  • Organization: Highly organized with attention to detail, discretion, and confidentiality.
  • Adaptability: Adaptable and flexible, able to work effectively as part of a team.
  • Time Management: Strong time management skills with the ability to prioritize workload.
  • Availability: Willingness to work evenings and weekends as needed.

Apply now and our dynamic team of recruiters will reach out if you qualify for this role.

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