Fire Support Coordinator

7 days ago

Mississauga, Ontario, Canada City of Mississauga Full time

Job Summary

The Administrative Coordinator at Fire Services will work closely with the Fire Chief and colleagues to provide administrative support and coordinate matters of priority with a high degree of professionalism and attention to detail.

Duties and Responsibilities

  • Provide confidential administrative support, including correspondence from the Fire Chief.
  • Coordinate the Fire Chief's schedule, ensuring it is effectively planned and aligned with key priorities.
  • Process daily email, mail, and phone calls, and research and respond to queries as required.
  • Act as staff liaison for pillar committees and other task forces or working groups, providing administrative support, including scheduling, preparing agendas and minutes, and attending meetings as required.
  • Act as a scribe for the chief at large emergency situations.
  • Oversee and coordinate escalated service requests, process escalated complaints and inquiries, and liaise with administration staff.
  • Monitor the budget and purchases for the Fire Chief's Office and reconcile monthly expenses and annual expense reports.
  • Provide budget variance reporting to the senior management team.
  • Track corporate reports, service requests, and daily requests for the Fire Chief's attention.
  • Maintain files and records for safekeeping.

Skills and Qualifications

  • Graduation from a post-secondary program in administration, business, or related fields.
  • 3-5 years of experience in administration, with direct support of senior executives or preferably in a municipal environment.
  • Ability to communicate effectively, with tact and diplomacy, with internal and external business partners.
  • Ability to recognize and keep confidential information.
  • Excellent organizational and time-management skills and the ability to prioritize tasks with attention to detail.
  • Proficient in Microsoft 365, SAP Applications, WebEx Meetings, and other relevant software.
  • Ability to function with minimal supervision.
  • Experience in finance, business analysis, and Lean methodologies is an asset.
  • Experience working with unionized staff and an understanding of collective agreements is an asset.

Work Details

Hourly Rate/Salary: $58, $78,592.00

Hours of Work: 35

Work Location: Fire Station No.101 - H.Q.

Department/Division/Section: CMO/City Manager's Office, CMO/Fire Division, Fire Division

Non-Union/Union: Non Union

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