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Fire Support Coordinator
2 months ago
Job Summary
The Administrative Coordinator at Fire Services will work closely with the Fire Chief and colleagues to provide administrative support and coordinate matters of priority with a high degree of professionalism and attention to detail.
Duties and Responsibilities
- Provide confidential administrative support, including correspondence from the Fire Chief.
- Coordinate the Fire Chief's schedule, ensuring it is effectively planned and aligned with key priorities.
- Process daily email, mail, and phone calls, and research and respond to queries as required.
- Act as staff liaison for pillar committees and other task forces or working groups, providing administrative support and attending meetings as needed.
- Act as a scribe for the Fire Chief at large emergency situations.
- Oversee and coordinate escalated service requests, process complaints and inquiries, and liaise with administration staff.
- Monitor the budget and purchases for the Fire Chief's Office and reconcile monthly expenses and annual expense reports.
- Provide budget variance reporting to the senior management team.
- Track corporate reports, service requests, and daily requests for the Fire Chief's attention.
- Maintain files and records for safekeeping.
Skills and Qualifications
- Graduation from a post-secondary program in administration, business, or related fields.
- 3-5 years of experience in administration, with direct support of senior executives or preferably in a municipal environment.
- Ability to communicate effectively, with tact and diplomacy, with internal and external business partners.
- Ability to recognize and keep confidential information.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and attention to detail.
- Proficient in Microsoft 365, SAP Applications, WebEx Meetings, and other relevant software.
- Ability to function with minimal supervision.
- Experience in finance, business analysis, and Lean methodologies is an asset.
- Experience working with unionized staff and an understanding of collective agreements is an asset.
Work Details
Hourly Rate/Salary: $58, $78,592.00
Hours of Work: 35
Work Location: Fire Station No.101 - H.Q.
Department/Division/Section: CMO/City Manager's Office, CMO/Fire Division, Fire Division
Non-Union/Union: Non Union
