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Director of Finance

1 month ago

Ottawa, Ontario, Canada University of Ottawa Heart Institute Full time
Job Title: Director, Financial Services Banking Data

The University of Ottawa Heart Institute is seeking a highly skilled and experienced Director, Financial Services Banking Data to join our team. As a key member of our finance team, you will be responsible for overseeing the accounting processes, accounts payable, accounts receivable, payroll services, banking, investment, and post-award support for grants administration.

Key Responsibilities:
  • Oversee the accounting processes, accounts payable, accounts receivable, payroll services, banking, investment, and post-award support for grants administration.
  • Responsible for the financial systems, the development and management of operating budgets, the production of financial reports, accounting records, and supports efficient and effective policies, tools, processes, and internal controls to mitigate risks in compliance with all applicable standards.
  • Provides high-quality financial-related information and recommendations to senior administration, directors, and managers across the organization, liaises with external auditors, granting agencies, Ministry of Health/Ontario Health, Canada Revenue Agency, Statistics Canada, and other agencies on financial matters.
  • Oversee all activities pertaining to monthly, quarterly, and year-end reporting, including variance analysis, financial statements, and research grant financial report submissions, to ensure that all reporting requirements are met.
  • Responsible for the maintenance of timely and accurate financial statements and reporting in accordance with Generally Accepted Accounting Principles (GAAP).
  • Ensure the successful completion of the annual financial statement audit, pension audit, as well as other audits that may be required from time to time (includes preparation of various working papers with support from the Manager of Finance).
  • Provide financial accounting expertise in external financial reporting; write related accounting position papers and communicate issues and recommendations appropriately to the target audience.
  • Participate/present in the Finance and Audit Committee meetings as needed (as well as other subcommittees such as Scientific Advisory Committee) to provide financial expertise.
  • Ensure effective financial controls are in place, including cash/debt management, accounts receivable, accounts payable, payroll, financial reporting, budgeting, and forecasting.
  • Actively seek to continuously improve processes and reporting with an objective of ensuring optimal levels of controls, availability of value-added information, process efficiencies, and strong financial performance.
  • Lead the development, maintenance, and improvement of finance policies and procedures, providing guidance on the interpretation and implementation of these policies.
  • Ensure compliance with all OHIRC statutory requirements, including the annual CRA Charity Information return, withholding tax, Employer Health Tax (EHT), and GST/HST rebate filing.
  • Post-Award Grant Finance and Administration:
    • Support OHIRC researchers in post-award administration and financial reporting to funding agencies, for strategic research grants, operational funds, contracts, and policy compliance.
    • Oversee account creation in finance systems, budgetary controls, finance administration for expenses, transfers, salary re-allocations, and financial reporting for research grants and funds.
    • Ensure the management and oversight of formal signing authority and approval processes, as well as oversight of researcher accountability for spending to budget in their research projects.
    • Provide financial advice and assistance to researchers on post-awards funding changes, areas of research funds management, the relocation of funded research grants, and related contracts.