Administrative Support Specialist

6 days ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

About Our Opportunity

We are seeking a skilled Administrative Clerk to join our team at the Government of Nova Scotia. As an Administrative Clerk, you will work under general supervision, performing assignments of intermediate complexity as it relates to depth of analysis and use of independent judgement.

This role is responsible for various administrative and clerical tasks associated with the day-to-day functions of the office. You will have sound knowledge of procedures, rules, acts, and regulations that pertain to the department.

Key Responsibilities:

  • Supports the four IPG Directors by scheduling meetings, maintaining calendars, booking travel and accommodations, managing purchasing, and analyzing budget expenditures
  • Prepares reports from statistical and financial information to ensure management receives appropriate information in a timely manner
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information
  • Maintains filing systems of original source documents for audit and other legal or organizational requirements
  • Deals with internal clients or external sources to resolve non-routine queries and problems
  • Prepares letters, memoranda, and reports for approval, while following up on pending issues
  • Covers more technical aspects of work or troubleshoots work issues handled by junior clerks

Requirements:

  • A minimum of grade 11 plus 4 years of related experience or an equivalent combination of training and experience
  • Self-motivated individual who works well independently and participates fully in a team environment
  • Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint), with strong interpersonal and communication skills

About Us

The Government of Nova Scotia offers a wide range of benefits to its employees, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion

Estimated Salary Range: $55,000 - $73,500 Bi-Weekly

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