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Administrative Coordinator

2 months ago

Whitby, Canada Providentia Consulting Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Providentia Consulting Limited. As an Administrative Coordinator, you will provide administrative support to our senior management team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to senior management, including preparing meeting minutes, scheduling appointments, and responding to correspondence.
    • Manage and maintain accurate records, files, and databases.
    • Coordinate travel arrangements, itineraries, and expense reports.
  • Communication and Customer Service
    • Respond to incoming calls, emails, and messages in a professional and timely manner.
    • Provide exceptional customer service to internal and external clients.
    • Develop and maintain relationships with stakeholders, including vendors, partners, and clients.
  • Office Management
    • Oversee the maintenance of office supplies, equipment, and facilities.
    • Ensure the office is organized, clean, and secure.
    • Develop and implement processes to improve office efficiency and productivity.
Requirements
  • Education
    • College diploma or equivalent experience.
  • Experience
    • 1-2 years of experience in an administrative role.
  • Skills
    • Excellent communication, organizational, and time management skills.
    • Proficient in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
    • Ability to multitask, prioritize, and work in a fast-paced environment.
Working Conditions

This is a full-time position, working 40-48 hours per week. The ideal candidate will be able to work in a fast-paced environment, under pressure, and with attention to detail.

What We Offer
  • Free Parking
  • Team Building Opportunities
  • Permanent Full-Time Position
  • English Language Work Environment