Administrative Coordinator

3 weeks ago

Mission, British Columbia, Canada TORPEDO TRANSPORT LTD Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at TORPEDO TRANSPORT LTD. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Coordinate seminars, conferences, and other events
  • Manage and distribute mail and other materials
  • Plan and organize daily operations, including scheduling appointments and managing calendars
  • Supervise other workers and provide guidance and support as needed
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments, answer telephone calls and relay messages
  • Provide customer service and respond to electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Assist in the preparation of brochures, reports, newsletters, and other materials
Requirements
  • MS Excel, MS PowerPoint, MS Word, MS Office, Adobe Acrobat Reader, and electronic mail skills
  • Ability to work independently, in a fast-paced environment, and under pressure
  • Excellent oral and written communication skills, with attention to detail and accuracy
  • Ability to multitask, prioritize tasks, and manage time effectively
  • Flexibility, adaptability, and a quick learning ability
Preferred Qualifications
  • Experience in an administrative role, preferably in a transportation company
  • Knowledge of diversity and cross-cultural training, and experience working with Indigenous people and newcomers
What We Offer
  • A competitive salary and benefits package
  • Opportunities for professional growth and development
  • A supportive and inclusive work environment

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