Administrative Support Professional

2 months ago

Toronto, Ontario, Canada Green Shield Canada Full time

About the Role

We are seeking an experienced Executive Administrative Assistant to provide primary support to the Executive Vice President- Head of Green Shield Administration, as well as support the Green Shield Administration Senior Leadership Team, and other members of their respective teams.

Key Responsibilities

  • Manage schedules and business travel, including booking transportation and accommodations.
  • Prepare expense reports and manage and reconcile invoices for external spend and other costs.
  • Coordinate and organize meetings with internal and external stakeholders, including preparing agendas, booking meeting rooms or virtual meetings, and ensuring the necessary equipment and items are provided.
  • Develop and cultivate collaborative relationships throughout Green Shield, including with peers, members of the Green Shield senior leadership team, the directors of various boards, and external stakeholders.
  • Develop effective systems and processes to assure efficient delivery of information and record-keeping.
  • Handle highly confidential and sensitive documents and other matters, ensuring strict adherence to confidentiality protocols.
  • Assist in the preparation of confidential correspondence, documents, and presentations, including format and content review.

Requirements

  • Minimum of 5-7 years of experience working with senior executives.
  • Post-secondary school degree or diploma.
  • Excellent organizational and time management skills, with the ability to meet deadlines and manage a variety of requirements and priorities concurrently.
  • Excellent communication skills (verbal and written), with keen attention to detail.
  • Proficient in using office productivity software, including Microsoft Office suite and PowerPoint.
  • Proactive, diplomatic, and confident, with the ability to develop, foster, and maintain relationships with a wide variety of stakeholders.
  • Analytical and critical thinking capabilities.
  • Ability to work independently and as a strong team player.
  • Ability to be discrete and maintain confidentiality and privacy requirements.
  • Sound judgment and problem-solving skills.
  • A high level of initiative, attention to detail, and accuracy.
  • The ability to travel on occasion, if needed.
  • Bilingualism (English and French) would be an asset.

About Green Shield Canada

We believe a career should be meaningful, not just a means to earn a living. Our culture is one where everyone's voice is heard and valued. We dare to challenge the status quo and are driven by people who have challenged theirs. We believe that your workplace should empower you to be the best version of yourself, providing a place where you can be inspired, challenged, and rewarded.

Our Values

  • We believe that your growth means our growth.
  • We believe that your voice is heard and valued.
  • We believe that your work has purpose, and purpose matters.

Why Join Us

We value diversity, equity, and inclusion in our teams and communities and believe that everyone's unique contributions make a difference. We encourage applications from all candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process.

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada NANDLAL PROFESSIONAL CORPORATION Full time

    NANDLAL PROFESSIONAL CORPORATION is seeking an experienced Administrative Support Specialist to join our team. The ideal candidate will have a strong background in administration and be able to provide exceptional support to our staff.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering phones,...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Mangat CPA Professional Corporation Full time

    Mangat CPA Professional Corporation is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and other events. They will also be responsible for establishing and implementing policies and procedures, recording...

  • Administrative Support Specialist

    2 weeks ago

    Toronto, Ontario, Canada Milot Law Professional Corporation Full time

    Milot Law Professional Corporation is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate the flow of information and maintain accurate recordsOpen and...

  • Administrative Support Professional

    5 days ago

    Toronto, Ontario, Canada Maxx car rental Inc. Full time

    Job Title: Administrative Support ProfessionalAbout the Role:Maxx car rental Inc. is seeking an Administrative Support Professional to join our team. As an Administrative Support Professional, you will provide administrative support to our team, ensuring the smooth operation of our office. Your responsibilities will include recording and preparing minutes of...

  • Administrative Support Professional

    6 days ago

    Toronto, Ontario, Canada RBC Full time

    Job Title: Administrative Support ProfessionalJob SummaryAs an Administrative Support Professional, you will provide top-notch support to key executives at RBC, contributing to the success of our organization. Your responsibilities will include managing calendars, coordinating travel arrangements, and maintaining accurate records. You will be working closely...

  • Administrative Support Professional

    1 week ago

    Toronto, Ontario, Canada BDO Full time

    Putting People FirstBDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust.Your OpportunityOur Scarborough & North York office is seeking a skilled Administrative Support Professional to join the Office...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    We are seeking an Administrative Support Specialist to join our team at OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work...

  • Dental Support Professional

    2 weeks ago

    Toronto, Ontario, Canada Dr Vageesh Sabharwal Dentistry Professional Corporation Full time

    We are seeking a highly organized and detail-oriented Dental Support Professional to join our team at Dr Vageesh Sabharwal Dentistry Professional Corporation. The successful candidate will be responsible for performing administrative functions for the dental laboratory, maintaining and ordering supplies, and performing reception and clerical duties.Key...

  • Administrative Support Professional

    1 week ago

    Toronto, Ontario, Canada AST Logistics GmbH Full time

    AST Logistics GmbH is seeking an Administrative Support Professional to manage daily office operations. This full-time or part-time position offers a competitive salary, flexible working hours, and opportunities for career growth.Key ResponsibilitiesOrganize and maintain office documents and files.Assist with scheduling and coordinate meetings.Handle email...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada MVD Law professional corporation Full time

    Job Title: Administrative Assistant - Legal SupportMVD Law professional corporation is seeking an experienced Administrative Assistant to join our legal team. As an Administrative Assistant - Legal Support, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our law practice.Responsibilities:Coordinate the flow...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada MVD Law professional corporation Full time

    Job Title: Administrative Assistant - Legal SupportMVD Law professional corporation is seeking an experienced Administrative Assistant to join our legal team. As an Administrative Assistant - Legal Support, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our law practice.Responsibilities:Coordinate the flow...

  • Administrative Support Professional

    5 days ago

    Toronto, Ontario, Canada Vest Security Services Inc. Full time

    Vest Security Services Inc. is seeking an Administrative Support Professional to join our team. This role will be responsible for providing administrative support to our office operations, including scheduling appointments, answering phone calls, and maintaining office supplies.Key Responsibilities:Scheduling and Coordination: Schedule and confirm...

  • Administrative Assistant

    1 month ago

    Toronto, Ontario, Canada MVD Law professional corporation Full time

    Job Title: Administrative Assistant - Legal SupportMVD Law professional corporation is seeking a highly organized and detail-oriented Administrative Assistant to join our legal team. As an Administrative Assistant - Legal Support, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    1 month ago

    Toronto, Ontario, Canada MVD Law professional corporation Full time

    Job Title: Administrative Assistant - Legal SupportMVD Law professional corporation is seeking a highly organized and detail-oriented Administrative Assistant to join our legal team. As an Administrative Assistant - Legal Support, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key...

  • Administrative Support Professional

    2 months ago

    Toronto, Ontario, Canada BDO Full time

    BDO's Core Values: Integrity, Respect, and Collaboration At BDO, we prioritize building strong relationships with both our employees and clients. Our professionals are dedicated to providing exceptional service and insightful advice that fosters trust. We offer a rewarding work environment that champions personal and professional growth. Your...

  • Administrative Assistant

    2 months ago

    Toronto, Ontario, Canada Juzkiw Law Professional Corporation Full time

    Job Title: Administrative Assistant - Legal SupportWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Juzkiw Law Professional Corporation. As an Administrative Assistant, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Coordinate...

  • Administrative Support Specialist

    2 weeks ago

    Toronto, Ontario, Canada Mangat CPA Professional Corporation Full time

    Mangat CPA Professional Corporation is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and other events. You will also be responsible for establishing and implementing policies and...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Krupa Shah Law Professional Corporation Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Krupa Shah Law Professional Corporation. As an Administrative Support Specialist, you will be responsible for providing administrative support to our legal team, including coordinating the flow of information, scheduling appointments, and maintaining...

  • Administrative Support Professional

    2 days ago

    Toronto, Ontario, Canada Ontario Corp. Full time

    Job Summary:At Ontario Corp., we are seeking an experienced Administrative Support Professional to join our team. This role will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Provide administrative support to senior leadership team members, including...

  • Administrative Support Professional

    2 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Administrative Support OpportunityWe are seeking an experienced Administrative Support Professional to join our team at a well-known medical clinic in Toronto. As an Administrative Clerk, you will be responsible for providing exceptional support to our patients and staff. Key Responsibilities- Meet and greet patients in a professional manner- Provide...