Current jobs related to Administrative Assistant III - Ottawa, Ontario - The Royal Mental Health Centre

  • Research Technician III

    4 weeks ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    About the RoleWe are seeking a highly skilled Research Technician III to join our team at the University of Ottawa Faculty of Medicine. As a key member of our research team, you will provide technical support and assistance to scientists, engineers, and line operations in various specialty areas.Key ResponsibilitiesDevelop and implement new techniques, test...

  • Research Technician III

    1 month ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    About the RoleWe are seeking a highly skilled Research Technician III to join our team at the University of Ottawa Faculty of Medicine. As a key member of our research team, you will provide technical support and assistance to scientists, engineers, and line operations in various specialty areas.Key ResponsibilitiesDevelop and implement new techniques, test...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • Administrative Assistant

    1 month ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • Administrative Assistant

    1 month ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Ontario, Canada The Royal Mental Health Centre Full time

    Job Title: Secretary IIIAbout the Role:We are seeking a highly skilled and organized Secretary III to join our team at The Royal Mental Health Centre. As a key member of our administrative team, you will provide exceptional support to our clinicians and program directors, ensuring the smooth operation of our Geriatric Psychiatry Program.Key...

  • R&D Operator III

    4 weeks ago

    Ottawa, Ontario, Canada CB Canada Full time

    Job Title: R&D Operator IIIMaxSys Staffing & Consulting is seeking a highly skilled R&D Operator III to join our team at our Ottawa client's medical manufacturing facility. As a key member of our research and development team, you will be responsible for monitoring supplies, updating inventory, and assisting with EHS lab-related initiatives.Key...

  • R&D Operator III

    4 weeks ago

    Ottawa, Ontario, Canada CB Canada Full time

    Job Title: R&D Operator IIIMaxSys Staffing & Consulting is seeking a highly skilled R&D Operator III to join our team at our Ottawa client's medical manufacturing facility. As a key member of our research and development team, you will be responsible for monitoring supplies, updating inventory, and assisting with EHS lab-related initiatives.Key...

  • Diesel Truck Technician/Mechanic III

    3 weeks ago

    Ottawa, Ontario, Canada Penske Truck Leasing Full time

    Join Our Team as a Diesel Truck Technician/Mechanic IIIWe are seeking a highly skilled and motivated Diesel Truck Technician/Mechanic III to join our team at Penske Truck Leasing Canada Inc. in Ottawa, ON.About the RoleThis is a fantastic opportunity for a career-driven individual to start their journey as a diesel truck mechanic. As a Diesel Truck...

  • Research Technician III

    3 weeks ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    About the RoleWe are seeking a highly skilled Research Technician III to join our team at the University of Ottawa Faculty of Medicine. As a key member of our research team, you will provide technical support to scientists, engineers, and line operations, as well as maintenance in specialty areas including the operation, maintenance, diagnosis, and repair of...

  • Clinical Research Assistant III

    3 weeks ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    The Ottawa Hospital Research Institute is a leading research institution in Canada, affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. Our research spans over a hundred different diseases, conditions, and specialties, with a focus on translating discoveries and knowledge into better health.Job SummaryThe Hatching Ideas...

  • Clinical Research Assistant III

    1 month ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    About The Ottawa Hospital Research InstituteThe Ottawa Hospital Research Institute is a world-renowned research institution affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. Our research spans over a hundred diseases, conditions, and specialties, with a focus on translating discoveries and knowledge into better...

  • Clinical Research Assistant III

    1 month ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    About The Ottawa Hospital Research InstituteThe Ottawa Hospital Research Institute is a world-renowned research institution affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. Our research spans over a hundred diseases, conditions, and specialties, with a focus on translating discoveries and knowledge into better...

  • Clinical Research Assistant III

    2 weeks ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    The Ottawa Hospital Research Institute is a leading research institution in Canada, affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. Our research spans over a hundred different diseases, conditions, and specialties, with a focus on translating discoveries and knowledge into better health.Job DescriptionThe Hatching...

  • Clinical Research Assistant III

    4 weeks ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    The Ottawa Hospital Research Institute is seeking a highly motivated and experienced Clinical Research Assistant III to join our mental health research team. As a key member of our team, you will be responsible for recruiting participants for ongoing clinical trials and observational studies, collecting and entering data, and performing other study-related...

  • Clinical Research Assistant III

    1 month ago

    Ottawa, Ontario, Canada Ottawa Hospital Research Institute Full time

    The Ottawa Hospital Research Institute is seeking a highly motivated and experienced Clinical Research Assistant III to join our mental health research team. As a key member of our team, you will be responsible for recruiting participants for ongoing clinical trials and observational studies, collecting and entering data, and performing other study-related...

  • R&D Operator III

    3 weeks ago

    Ottawa, Ontario, Canada CB Canada Full time

    MaxSys Staffing & Consulting is seeking a highly skilled R&D Operator III to join our team at a medical manufacturing facility in Ottawa. The successful candidate will be responsible for monitoring supplies, updating inventory, and assisting with EHS lab initiatives.Key responsibilities include:Ensuring an uninterrupted supply of experimental workAssisting...

  • Diesel Truck Technician/Mechanic III

    3 weeks ago

    Ottawa, Ontario, Canada Penske Truck Leasing Full time

    Join Our Team as a Diesel Truck Technician/Mechanic III (Helper/Apprentice)We are seeking a highly motivated and skilled Diesel Truck Technician/Mechanic III (Helper/Apprentice) to join our team at Penske Truck Leasing Canada Inc.About the RoleThis is an exciting opportunity for a career-minded individual to start their journey as a diesel truck mechanic. As...

Administrative Assistant III

2 months ago

Ottawa, Ontario, Canada The Royal Mental Health Centre Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant III to join our team at The Royal Mental Health Centre. The successful candidate will provide administrative and secretarial support to clinicians in the Geriatric Psychiatry Program, and to Program and Clinical Directors.

Key Responsibilities
  • Provide administrative support to clinicians and directors, including reception services, filing, photocopying, and sending faxes.
  • Organize and maintain an effective filing and office management system.
  • Transcribe handwritten or dictated reports, correspondence, and other documents using Microsoft Word.
  • Maintain up-to-date knowledge of the Program and ensure effective communication throughout the Program.
  • Prepare and send correspondence, as directed by clinicians and directors.
  • Arrange and coordinate meetings, including internal and external staff.
  • Participate in special Program-related projects as assigned.
  • Prepare background material for meetings, prepare agendas, take and distribute minutes.
  • Act as a main contact for centralized room booking and OTN systems for the program.
  • Create and maintain effective procedures to support activities of the program using network technology efficiently.
  • Participate in ordering and receiving materials, office and other supplies.
  • Participate in accounts reimbursement and funds request forms.
  • Assist with audits to payroll, sick leave, vacation, and labour distribution reports.
  • Provide support for processes, including necessary paperwork that supports staffing and personnel functions.
  • Assist in coordination of relief for secretarial positions in Program.
Qualifications
  • Completion of OSSD or equivalent.
  • Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training, and experience.
  • Typing speed - 40 net words per minute minimum.
  • Dictating skills.
  • An understanding of basic financial and mathematical concepts.
  • Experience working in Geriatric Psychiatry is an asset.
  • Excellent communication, organization, problem-solving, and customer relation skills.
  • Excellent time management skills with the ability to prioritize and meet firm deadlines.
  • High level of initiative, judgment, and adaptability.
  • Commitment to continuous learning and quality improvement.
  • Ability to be proactive in task planning.
  • Mature and professional demeanor with solid communication and interpersonal skills.
  • Ability to work with multiple interruptions, manage competing priorities.
  • Ability to function as a member of a team and work cooperatively with other team members.
  • Proficiency with latest versions of Windows, Microsoft Word & Excel, Internet Explorer, Outlook, Meditech, and standard office equipment.
  • Bilingual (French/English) is mandatory.
Salary Range

$30.97 to $33.64 per hour