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Academic Operations Coordinator

2 months ago

Barrie, Ontario, Canada Georgian College Full time
Job Title: Part-time Academic Officer

Department: Engineering and Environmental Technologies

Campus: Barrie

Classification: Support Staff

Job Summary:

We are seeking a highly organized and detail-oriented Part-time Academic Officer to join our team at Georgian College. The successful candidate will be responsible for providing administrative support to the Associate Dean and coordinators in various aspects of academic planning, including curriculum verification, enrolment forecasting, and workload planning.

Key Responsibilities:

  • Verify curriculum in Banner Student Information System to ensure registration and scheduling are possible
  • Assist the Dean/Associate Dean and coordinators in forecasting enrolment and planning course sections
  • Produce annual workload assignment request packages for faculty and compile assignment request information for the Associate Dean's approval
  • Monitor and track student admissions, confirmations, and paid numbers each term
  • Provide detailed information to Scheduling on course scheduling and resolve timetable problems
  • Assist Coordinators/Registrar staff with registration issues and create course CRNs for part-time studies courses
  • Prepare detailed analysis of non-full-time faculty costs and recommend budgets to the Associate Dean
  • Monitor cost centres and produce summary reports
  • Assist in the development of annual budgets and track changes

Qualifications:

  • Three-year postsecondary diploma/degree in Business, Office Administration, or a related field
  • Minimum of five years' experience in an office environment monitoring/tracking budgets and financial information, analyzing and compiling data, and providing administrative support
  • Advanced level of computer skills and experience in database/information management using Microsoft Office Suite
  • Demonstrated communication and interpersonal skills to respond to inquiries and provide guidance and/or assistance to others
  • Demonstrated organizational and planning skills with the ability to be flexible and multitask to meet conflicting deadlines

What We Offer:

Georgian College is committed to diversity, equity, and a workplace free from harassment and discrimination. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work.