Administrative Specialist

4 days ago


Moncton, New Brunswick, Canada Rutgers University Full time

We are seeking a highly skilled Academic Operations Manager to join our team at Rutgers, The State University of New Jersey's School of Engineering.

This critical role involves providing comprehensive support to the MSE Department, Graduate Director, and Undergraduate Director by overseeing daily academic program activities and managing ongoing projects. Key responsibilities include:

  • Providing administrative support to the Graduate and Undergraduate Programs, including planning, preparing, and controlling communications, events, records, and reports;
  • Coordinating and facilitating administration of academic programs, including course scheduling, space allocation, and student registration;
  • Collaborating with department leadership and faculty instructors to plan course offerings, schedule classes, and disseminate timely information to students and faculty;
  • Maintaining confidential files regarding student disciplinary issues and advising faculty on H-1B, J-1, E-3, and O-1 visas;
  • Preparing payroll appointments, transactions, and business expense reimbursements using university systems such as HCM, ROCS, and Marketplace.

The successful candidate will have a bachelor's degree, two years of relevant experience, and exceptional communication, organization, and analytical skills.



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