Research Coordinator
4 weeks ago
About Queen's University
Queen's University is a leading research-intensive institution in Canada, offering a transformative student learning experience. We have diverse employment opportunities in various areas, including globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity-seeking groups, such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community, and others who reflect the diversity of Canadian society.
Job Summary
The Research Coordinator will provide coordination activities in support of the Department of Surgery's research program. Responsibilities include supporting the preparation and submission of competitive applications to research funding agencies, liaising with researchers to determine research needs, providing guidance on potential funding sources, assisting with research accounting activities, and providing feedback on research applications in advance of their submission.
Key Responsibilities:
- Act as a resource person, liaison, and communicator for research-related matters, such as grants and contracts, ethics, research accounting, finance, human resources, and procurement.
- Support the preparation and submission of competitive applications to research funding agencies by providing guidance and assistance to researchers in the completion and submission of funding applications.
- Ensure that opportunities for research funding are investigated and distributed appropriately to researchers who may be interested.
- Act as an administrative liaison between researchers and external funding agencies.
- Assist with research accounting activities, such as accounts payable, purchase orders, cheque requisitions, travel expense reports, and monthly monitoring of account activity reconciliations.
- Coordinate and provide administrative support to the Department's Research Committee meetings.
- Gather and review research information for the annual departmental report.
- Set-up and maintain filing systems, and maintain a running database of all research projects, grants, and Departmental publications, awards, presentations.
- Assist in planning and coordinating annual research events.
Postgraduate Residency & Fellowship Training Program Support
- Help prepare the Academic Schedule(s) for Orthopaedics, including drafting, updating, and distributing the annual schedule for weekly Grand Rounds, Academic Specialty Days, Journal Clubs, and Service Rounds.
- Organize all aspects of Ortho Specialty Days, including scheduling guest speakers, booking classrooms, anatomy and simulations labs, and preparing the agenda.
- Oversee the production of the OSCE exams, including booking the Clinical Education Centre, reviewing and formatting exam questions and answers, and preparing marks.
Orthopaedic Divisional Support
- Assist in the development and management of the budget for the Division of Orthopedics, ensuring financial objectives are achieved.
- Provide administrative support for the Division of Orthopaedics to ensure all guidelines are met.
- Act as secretary to the monthly Division meetings, quarterly Research Rounds, annual Division Staff Retreat, and Resident Retreat.
- Manage the nonclinical meeting schedule for the Chairman of Orthopaedic Surgery.
- Oversee clinical allocation and redistribution of special request clinics for the Division of Orthopaedic Surgery.
Required Qualifications:
- Completion of a University degree, plus several years of experience in an area relevant to the position involving research coordination, project management, or financial management.
- Previous experience in office administration.
- Previous experience in financial administration.
- Knowledge of university policies and procedures will be considered an asset.
- Knowledge of university structure and financial/computing systems will be considered an asset.
- Working knowledge of PeopleSoft systems is considered an asset.
Special Skills:
- Excellent organizational and time management skills and the ability to work under pressure with multiple deadlines.
- Excellent interpersonal and communication skills, both oral and written.
- The ability to take initiative and to assess and establish priorities while working in an environment with multiple interruptions and strict deadlines.
- Incumbent must be able to work independently and collaboratively.
- Discretion in dealing with confidential and sensitive administrative and research (including financial) information.
- Analytical skills in order to make the most of information at hand.
- Knowledge of both university and hospital structures, including policies, procedures, and administrative systems, considered an asset.
- Ability to perform financial administration activities.
- Advanced computer knowledge, specifically of the Internet, Microsoft Office, including Outlook, Word, PowerPoint, and Excel, as well as database programs.
Decision Making:
- Set priorities and determine which project requires the most attention, within inflexible time constraints.
- Determine coordination required in preparing grant and contract proposals.
- Determine timelines to ensure critical deadlines for submission are met.
- Make recommendations regarding improvements to grant applications.
- Determine when and who to identify and inform of new grant funding opportunities.
- Determine information required to pursue opportunities.
- Problem solve and resolve issues related to research financial transactions and research accounts within established guidelines.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.
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Kingston, Ontario, Canada Queen's University Full timeAbout the JobQueen's University is seeking an experienced Research Coordinator to support the Department of Surgery's research program. The successful candidate will be responsible for coordinating activities related to research funding, liaising with researchers, and providing administrative support to the Division of Orthopedic Surgery.Job SummaryThe...
