Executive Assistant

6 hours ago

Toronto, Ontario, Canada Homeward Public Affairs Full time
About Homeward Public Affairs

Homeward Public Affairs is a dynamic and innovative startup public policy and government relations firm on the cusp of entering scale-up mode. We work with a diverse range of clients to navigate the complexities of government and achieve their public policy goals. Joining our company at this stage provides a unique pathway to growth and professional development.

The Job

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support Homeward's Founder & CEO. The ideal candidate is an adept multitasker and effective communicator who can manage complex schedules, sensitive information, and high-priority tasks. In this role, you will serve as the CEO's right-hand person, handling administrative duties and acting as a key liaison between internal teams, clients, and external partners.

Key Responsibilities
  • Maintaining and coordinating the CEO's daily and long-term schedule, including meetings, calls, and events with clients, government officials, and internal teams.
  • Preparing agendas, briefings, and supporting documents for meetings. Take detailed notes and follow up on action items as needed.
  • Serving as the primary point of contact between the CEO and internal/external stakeholders, managing email correspondence, phone calls, and messages.
  • Assisting in tracking and managing key projects, ensuring deadlines are met and stakeholders are informed.
  • Organizing and coordinating events, meetings, and networking opportunities related to business development and client engagement.
  • Conducting research on public policy and government relations topics, creating reports to support the CEO's decision-making.
  • Assisting with other administrative duties, such as ordering supplies, managing expenses, and ensuring the smooth day-to-day operations of the office.
Our Ideal Candidate

Homeward's ideal Executive Assistant has the following characteristics:

  • Minimum of 5 years of administrative support or related experience, including experience managing a senior executive's calendar.
  • Ability to make independent decisions using sound business judgment to prioritize tasks and facilitate executive decision-making.
  • Ability to convey complex matters clearly and concisely, high emotional intelligence (EQ) to manage diverse stakeholders with tact and diplomacy, and a proactive, flexible, customer service-oriented attitude.
  • Competence in handling sensitive information with discretion and confidentiality.
  • Ability to learn quickly and adapt to new technologies or environments.
  • Proficiency with project management and productivity tools like Asana, Slack, or Trello is an asset. Advanced knowledge of Microsoft PowerPoint, Word, Excel, and Google Workspace is an asset.
  • Previous experience working in government relations, public policy, or consulting is a strong asset.
  • Located in Ottawa or the Greater Toronto Area a must.
  • Experience working in a startup environment is an asset.
  • A degree in a related field is an asset but not required.
  • Bilingualism (English and French) is an asset.

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