Front Office Coordinator

22 hours ago

Ayr, Canada Brandt Full time
Job Title: Front Office Coordinator

We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Brandt, a leading manufacturing and distribution company.

About the Role:

This is a part-time Receptionist position based at our Ayr Brandt Peterbilt location. As a Front Office Coordinator, you will be responsible for providing exceptional customer service, managing front office duties, and supporting departmental activities.

Key Responsibilities:
  • Respond to phone calls, emails, and in-person inquiries from clients, candidates, and other parties
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
  • Type forms, letters, reports, and memos as necessary
  • Receive and distribute all forms of paper correspondence
  • Assist in compiling data for various reports when required
  • Coordinate logistics for departmental programs, such as meetings, seminars, workshops, special projects, and events
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure presentation equipment is available
  • Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and interactions
  • Provide information to staff and/or clients about special activities
  • Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
  • Maintain the reception area in a tidy and presentable manner
  • Ensure office supplies are stocked and procured at the best possible price
  • Coordinate employee coveralls with the vendor of choice
Requirements:

To succeed in this role, you will require:

  • Working knowledge of Microsoft Office
  • Strong organizational skills
  • Knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
  • Able to write simple correspondence, including memos, letters, etc.
  • General mathematical skills
  • Ability to apply understanding to carry out instructions in written, verbal, or diagram form
  • Able to maintain filing systems and basic databases
  • Excellent analytical and problem-solving skills
  • Meticulous records maintenance skills
  • Superior telephone manners and strong interpersonal skills
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team
Preferred Qualifications:

Experience working on a multi-line switchboard is considered an asset.

Salary and Benefits:

The estimated salary range for this position is $45,000 - $55,000 per annum, depending on experience. Additionally, you can expect a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

How to Apply:

If you are a motivated and detail-oriented individual looking for a challenging role, please submit your application for consideration.

  • Office Coordinator

    2 weeks ago

    Ayr, Canada ONTARIO INC Full time

    As a key member of the Ontario INC team, we are seeking an Office Coordinator to support our administrative operations. The ideal candidate will have a strong background in administration and a proven track record of prioritizing tasks and managing multiple projects.This is a permanent, full-time opportunity to work 40 hours per week in a fast-paced...

  • Front Counter Representative

    1 month ago

    Ayr, Canada QuickTruck Lube Full time

    Job Title: Front Counter RepresentativeQuick Truck Lube is seeking a reliable and committed Front Counter Representative to join our team. As a key member of our front counter team, you will be responsible for providing exceptional customer service, processing transactions, and maintaining accurate records.Key Responsibilities:Provide excellent customer...

  • Front Counter Representative

    1 month ago

    Ayr, Canada QuickTruck Lube Full time

    Job Title: Front Counter RepresentativeQuick Truck Lube is seeking a reliable and committed Front Counter Representative to join our team. As a key member of our front counter team, you will be responsible for providing exceptional customer service, processing transactions, and maintaining accurate records.Key Responsibilities:Provide excellent customer...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at 2727442 ONTARIO INC. As an Office Coordinator, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to our...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at 2727442 ONTARIO INC. As an Office Coordinator, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to our...

  • Office Coordinator

    3 weeks ago

    Ayr, Canada ONTARIO INC Full time

    We are seeking an Office Coordinator to join our team at ONTARIO INC. As an Office Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and evaluate new administrative proceduresEstablish work...

  • Office Coordinator

    3 weeks ago

    Ayr, Canada Chanian Transport Full time

    At Chanian Transport, we are seeking an Office Coordinator to join our team. The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, and answering telephone and electronic enquiries. They will also be responsible for compiling data, statistics, and other...

  • Office Coordinator

    3 weeks ago

    Ayr, Canada ONTARIO INC Full time

    Job Summary: We are seeking an experienced Office Administrator to join our team at Canadian Motor Freight Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and evaluate new...

  • Front Counter Representative

    4 weeks ago

    Ayr, Canada QuickTruck Lube Full time

    Job Overview: Quick Truck Lube is seeking a reliable and committed Front Counter Representative to join our team. Responsibilities: * Provide exceptional customer service and respond to customer inquiries * Accurately process invoices and manage data entry * Maintain a high level of productivity and efficiency in a fast-paced environment * Collaborate...

  • Front Counter

    5 months ago

    Ayr, Canada QuickTruck Lube Full time

    **Job description**: Quick Truck Lube is hiring a FRONT COUNTER RECEPTIONIST for invoicing and data entry at a busy oil change facility. **Qualifications**: - Basic knowledge of Microsoft Office an asset. - Must be good with number recognition and retaining new data quickly. - Rotating biweekly morning (7:45am -3:45pm) and evening shifts (12pm - 8pm)...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    {"h2": "Job Summary"} We are seeking a highly organized and detail-oriented Office Administrator to join our team at 2727442 ONTARIO INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. {"h2": "Key Responsibilities"} Review...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    {"h2": "Job Summary"} We are seeking a highly organized and detail-oriented Office Administrator to join our team at 2727442 ONTARIO INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. {"h2": "Key Responsibilities"} Review...

  • Office Coordinator

    5 days ago

    Ayr, Canada Chanian Transport Full time

    We are looking for an Office Coordinator to join our team at Chanian Transport. The ideal candidate will have a strong administrative background and be able to work effectively in a fast-paced environment.Key Responsibilities:Determine and establish efficient office procedures and routines.Schedule and confirm appointments.Provide exceptional customer...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    {"h2": "Job Summary"} We are seeking a highly organized and detail-oriented Office Administrator to join our team at 2727442 ONTARIO INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. Key Responsibilities Review and...

  • Office Coordinator

    2 months ago

    Ayr, Canada 2727442 ONTARIO INC Full time

    {"h2": "Job Summary"} We are seeking a highly organized and detail-oriented Office Administrator to join our team at 2727442 ONTARIO INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. Key Responsibilities Review and...

  • Front Counter Receptionist

    5 months ago

    Ayr, Canada QTL - Ayr Full time

    Quick Truck Lube is hiring a Front Counter / Customer Service advisor for invoicing and data entry at a busy oil change facility. **Qualifications**: - Basic knowledge of Microsoft Office is an asset. - Must be good with number recognition and retaining new data quickly. - Rotating biweekly morning (8am - 4pm) and afternoon shifts (12pm-8pm) required are...

  • Front Counter

    5 months ago

    Ayr, Canada QuickTruck Lube Full time $18

    Job description:Quick Truck Lube is hiring a FRONT COUNTER RECEPTIONIST for invoicing and data entry at a busy oil change facility.Qualifications:Basic knowledge of Microsoft Office an asset.Must be good with number recognition and retaining new data quickly.Rotating biweekly morning (7:45am -3:45pm) and evening shifts (12pm - 8pm) required are Monday to...

  • Front Counter

    5 months ago

    Ayr, Canada QuickTruck Lube Full time

    Job description:Quick Truck Lube is hiring a FRONT COUNTER RECEPTIONIST for invoicing and data entry at a busy oil change facility.Qualifications:Basic knowledge of Microsoft Office an asset.Must be good with number recognition and retaining new data quickly.Rotating biweekly morning (7:45am -3:45pm) and evening shifts (12pm - 8pm) required are Monday to...

  • Administrative Assistant

    2 weeks ago

    Ayr, Canada Kooner Transport group Full time

    Job Title: Administrative Assistant - Office CoordinatorKooner Transport group is seeking an experienced Administrative Assistant - Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key...

  • Administrative Assistant

    3 weeks ago

    Ayr, Canada Kooner Transport group Full time

    Job Title: Administrative Assistant - Office CoordinatorKooner Transport group is seeking an experienced Administrative Assistant - Office Coordinator to join our team. As an Administrative Assistant - Office Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining records, and...