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Document Controller and Technical Administrator

4 weeks ago

Montreal, Quebec, Canada Lantic Inc. Full time

Job Summary:

Lantic Inc. is seeking a skilled Document Controller and Technical Administrator to join their team. The successful candidate will be responsible for managing and monitoring documentation related to the LEAP project, ensuring effective communication of updates with the team and stakeholders.

Key Responsibilities:

  • Maintain a document management system as per the project execution plan.
  • Ensure project compliance with document checks and file specifications.
  • Transcribe minutes and measures, and communicate them accordingly.
  • Prepare agendas and documents for weekly meetings, and communicate them accordingly.
  • Develop document workflows for the entire project.
  • Monitor governance and document status.
  • Follow up with the project team to ensure timely submission and review of documents.
  • Provide weekly reports to the project manager on document review progress and RFI responses.
  • Keep a log of document transmission, RFIs, and other exchanges with contractors.
  • Manage the SharePoint structure or project directory, and maintain the list of documents.
  • Assist the Project Manager and Construction Manager in organizing meetings and developing meeting minutes.
  • Assist the Project Manager in validating project invoices.
  • Maintain the contractor's performance log.

Qualifications and Experience:

  • Experience in construction coordination, particularly in civil, structural, and architectural aspects, as well as mechanics, electricity, and plumbing, is an asset.
  • Knowledge of Procore software is an asset.
  • Minimum of 3 years of experience in the construction field or an equivalent combination of technical training and experience.
  • Good understanding of contractual conditions and financial aspects of a construction project.
  • Technical diploma in construction, building, or architecture.
  • Experience as a draftsman is an asset.
  • Resourcefulness and ability to manage multiple priorities simultaneously.
  • Good sense of initiative and ability to adapt to a fast-paced environment.
  • Efficient communication skills (spoken and written).