IT Project Coordinator

3 days ago

Markham, Ontario, Canada BGIS Full time

About the Role

At BGIS, we are seeking a highly organized and detail-oriented IT Project Coordinator to join our team. As an IT Project Coordinator, you will play a critical role in the coordination of project activities across multiple programs, collaborating with Solutions Consultants, Project & IT Managers, business leads, external clients, and subject matter experts.

Key Responsibilities

  • Support project leaders in monitoring and coordination of scope, schedule, and overall project initiatives.
  • Assist in developing project artifacts, including project charters, requirements, work breakdown structures, budgets, resource allocation, sprint logs, user stories, schedules, risk logs, action items, lessons learned, etc.
  • Assist project teams with planning, coordination, and reporting.
  • Support and facilitate project meetings, preparing agendas, presentations, and meeting minutes.
  • Maintain communications with all team members.
  • Coordinate projects in both agile and waterfall methodology.
  • Assist in validating budget forecasts and providing ongoing reconciliation of resources and other related project expenditures against set budgets.
  • Effectively escalate early warning signs and deviations from the plan.
  • Maintain project documentation repositories.
  • Document control; ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Track the status of deliverables to ensure project deadlines are met.
  • Attend and participate in stakeholder meetings.
  • Develop project strategies to ensure alignment of team members, priorities based on vision to execute on time, within scope, and on budget.
  • Schedule, organize meetings, and team member activities to contribute to project success.
  • Provide regular status updates to team members and project leaders.

Requirements

  • A university degree/college diploma in project management, management information systems (MIS), or relevant work experience.
  • Minimum 2 to 3 years of project management experience in.
  • Demonstrated knowledge and familiarity with project management frameworks, including cost, schedule, risk, issue, and status tracking and monitoring.
  • Demonstrated ability to learn and work with new technologies and applications.
  • Experience supporting and coordinating a variety of small and large projects.
  • Experience with business process documentation techniques and tools.
  • Experience supporting and facilitating a variety of engagement sessions and meetings with technical and professional staff, vendors, and senior stakeholders.
  • Experience with Microsoft Office and MS Project.
  • Good written and verbal communication skills.
  • Good problem-solving and critical-thinking skills.
  • An ability to interpret flowcharts, schedules, and step-by-step action plans.
  • Solid organizational skills, including multitasking and time-management.
  • Strong client-facing and teamwork skills.
  • Familiarity with quality assurance and quality control.

Preferred Qualifications

  • PMP certification is considered an asset.

Reliability Security Clearance

This position requires a Reliability Security Clearance.

About BGIS

At BGIS, we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success.

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