Strategic Administrative Director

2 days ago

Waterloo, Ontario, Canada University of Waterloo Full time
Overview
The University of Waterloo's Centre for Education in Mathematics & Computing (CEMC) is a leading outreach organization dedicated to promoting and creating activities and materials in mathematics and computer science. As the senior administrator, you will play a vital role in representing, managing, and strategically guiding the administrative operations of CEMC with exceptional judgment and ability.

About the Role
This is a high-profile position that requires a strategic and long-term thinker with exceptional leadership skills. Reporting to the Director, CEMC, you will oversee the recruitment, evaluation, job descriptions, reclassification, promotion, professional development, and retention processes of all direct report staff. You will also be responsible for financial oversight of the unit's Operating, Trust, and Endowment funds and annual budget of $6 million dollars.

Key Responsibilities
• Strategic Planning: Establish the direction and emerging priorities of the CEMC administration with the Director and Associate Director, and as a member of the Director's Advisory Group.
• Risk Management: Identify and evaluate risks to program participants, stakeholders, staff, infrastructure, finances, and reputation and recommend measures to mitigate risk.
• Staff Management: Oversees the scheduling of work responsibilities for CEMC staff, including re-deployment of people at peak times. Coaches and mentors staff managers, including conflict management, mediation, and performance improvement plans.
• Financial Oversight: Provides support, oversight, and one-over level of approvals in the development and preparation budgets for all CEMC activities: operating, trust, endowment, and research accounts.
• Marketing and Brand Identity: Manages the development and oversees multi-year marketing and brand campaigns, including audience and market definition based on identified target audiences in planned target markets.
• Infrastructure Management: Oversees the efficient and equitable use of facilities and equipment, including space requirements for the CEMC.

Qualifications
• Bachelor's Degree required (preferably in a STEM discipline) and post-graduate work in a business-related or STEM-related discipline;
• 8-10 years of progressive and related business experience;
• Exceptional oral and written communication skills;
• Strong leadership and management skills with record of demonstrating competence in making and executing decisions, potentially in crisis situations, and where precedent does not exist;
• Collaborative team player comfortable leading as well as executing and receiving constructive input from multiple sources;
• Excellent problem-solving, organization, creative thinking, interpersonal, technical, and writing skills;
• Ability to communicate effectively, precisely, and professionally with internal and external sources;
• Proactive in anticipating needs and the ability to manage tight deadlines;
• Exceptional client service skills to support an academic setting and multi-stakeholder environment;
• Possesses strong critical thinking skills and a motivated problem-solver with high degree of professionalism in both demeanor and communications;
• Ability to think strategically and with a high capacity for success;
• Proven ability to lead, guide, and mentor a team by establishing trust and confidence;
• High standard of commitment, ethics, respect, care in program delivery to stakeholders;

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