Office Operations Manager
13 hours ago
Job Title: Office Operations Manager
About the Role
We are seeking an experienced Office Operations Manager to join our team at Insight Global. As a key member of our Montreal office, you will be responsible for ensuring the smooth operation of our daily activities.
Responsibilities:
- Coordinate lunch catering and manage the studio-provided lunch service
- Serve as the main point of contact for employees and vendors regarding all local facilities issues
- Update and maintain the office intranet page
- Coordinate shipping and receiving of boxes and letters to and from the office
- Manage incoming facilities tickets within the Jira ticketing system
- Oversee the ordering of supplies for the office and perform risk and hazard assessments
- Lead Workplace Health, Safety, and Environment initiatives for the local office, implementing global and/or regional programs as mandated by law or policy
- Implement global and/or regional Facilities programs and policies as required
- Manage the day-to-day office budget, providing analysis as needed, and is held accountable for studio facilities budget
- Negotiate directly with local vendors to provide proper services and supplies to the office as needed
- Act as the office liaison for building engineers and outside vendors, including program vendors, waste management, pest control, internal and external building repairs and maintenance, landscaping, and utilities where needed
- Manage the local physical security system and continuously follow global security policy
- Manage space planning for the office and coordinate the setup for new employees
- Interact with internal customers and guests daily through managing all incoming telephone calls for the office, assisting with shipping and receiving, coordinating catering, and other receptionist tasks
Requirements:
- Requires attention to detail and extensive experience in most responsibilities listed
- Advanced skills for developing systems and processes for smooth office operations
- Familiarity with office applications; prior experience with Google Suite, Slack, Zoom, MS Office, and Google Docs
What We Offer:
- A competitive salary of $45,000 - $60,000 per year
- A dynamic and supportive work environment
- Ongoing training and professional development opportunities
Location: Montreal, QC
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