Office Support Specialist

2 weeks ago

Mississauga, Ontario, Canada Anton Dharmaseelan Mortgage Agent Full time

We are seeking an experienced Office Support Specialist to join our team at Anton Dharmaseelan Mortgage Agent. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and evaluating daily operations.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support

Work Conditions and Physical Capabilities:

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal Suitability:

  • Ability to multitask
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Quick learner

Financial Benefits:

  • Group insurance benefits

Other Benefits:

  • Other benefits

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