Property Operations Coordinator

5 days ago

Markham, Ontario, Canada Dream Full time
Job Description

We are seeking a highly skilled Property Operations Coordinator to join our team at Dream. As a key member of our property management team, you will be responsible for providing exceptional support to our tenants and ensuring the smooth operation of our properties.

About the Role

This is an exciting opportunity to join a dynamic team and take on a challenging role that will see you working closely with our Property Manager to deliver outstanding results. You will be required to maintain a professional working relationship with tenants, respond to their requests in a prompt and courteous manner, and coordinate and manage construction projects. Your strong communication skills and attention to detail will ensure that all tasks are completed efficiently and effectively.

Key Responsibilities
  • Maintain a professional working relationship with tenants by responding to all requests in a prompt and courteous manner.
  • Respond to, monitor, and dispatch tenant requests to Site Supervisors as required.
  • Coordinate and manage construction projects and update construction tracking schedules.
  • Monitor Tenant insurance certificates database for compliance in accordance with the relevant terms of the Lease and follow up with tenants as needed.
  • Assist with the preparation of tenant communication.
  • Complete Move In/Move Out process, with Site Supervisor.
  • Assist the Property Manager in the administration, tendering and management of service contracts.
  • Assist as necessary in the coordination and administration of property initiatives, including sustainability and environmental initiatives, building maintenance and repairs programs, capital improvement projects, and leasehold improvements.
  • Assist the Property Manager in the administration of building service contracts, including preparation of tender and standard service agreements as necessary.
  • Maintain all necessary databases for portfolio, including tenants, contracts, service providers, and emergency contact information.
  • Actively participate in the annual operating and corporate budgeting process.
  • Provide support and back up in the entering of purchase orders and reviewing open PO's.
  • With the guidance of the Property Manager, manage Operation and Capital projects.
Requirements

To be successful in this role, you will need to have a minimum of three (3) years' experience in property management, along with excellent verbal and written communication skills. Proficiency in Microsoft Office: Excel and Word is also essential, while experience in MRI and VTS Leasing Software would be an asset. You will also require a strong understanding of buildings systems and terminology as it relates to industrial and flex buildings.

Benefits

We offer a competitive salary range of $70,000 - $90,000 per annum, depending on experience, along with opportunities for career growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional results, we would love to hear from you.

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