Payroll Analyst

1 month ago

Kitchener, Ontario, Canada City of Kitchener Full time
Job Title: Payroll Analyst

Job Summary:

We are seeking a highly skilled Payroll Analyst to join our team at the City of Kitchener. As a Payroll Analyst, you will be responsible for providing analysis and support for payroll-related accounts and expenditures, ensuring adequate resources for the payroll system. You will also provide periodic backup to payroll processing during peak times, vacations, and other absences.

Key Responsibilities:

  • Reconcile payroll accounts, including banked overtime, payroll accruals, clothing deductions, computer loans, government remittances, self-funded leaves, salary continuances, and cemetery plans.
  • Reconcile subsystems on a regular basis from PeopleSoft payroll to SAP general ledger, monitor for errors, and prepare entries to rectify differences.
  • Assist the Payroll Supervisor with year-end functions, such as OMERS reporting, T4 reporting, sick/vacation balance issues, retroactive payment calculations, annual vacation payments, and process improvements.
  • Assist with research of accounting treatment and legislative requirements for payroll-related items.
  • Analyze payroll benefit costs by pay groups, including Fire, hourly, salary, and various union groups, and provide benefit cost information to HR, Financial Planning, and Accounting Management for planning/bargaining purposes.
  • Assist the Payroll Supervisor with providing necessary payroll information to appropriate groups for collective bargaining purposes.
  • Assist the Payroll Supervisor with provision of payroll data for budgeting purposes and recommend process improvements accordingly.
  • Analyze payroll costs, such as salaries, wages, full-time, part-time, overtime, premiums, for accuracy/appropriateness relating to trends and budgets.
  • Assist with monthly payroll billings for various arms-length agreements.
  • Provide backup to payroll administrators for weekly and biweekly payroll processing as required on a regular basis.
  • Provide functional support and testing for system updates/upgrades, legislative updates, as required.
  • Provide training where required to payroll administrators on PeopleSoft functionality, updates.
  • Act as Payroll subject matter expert with PeopleSoft interfaces, such as Cityworks/SAP, and recommend necessary process improvements.
  • Assist with payroll-related continuous improvement projects as required.
  • Assist with documentation of payroll processes.

Requirements:

  • Must have an accounting diploma/degree (3 years).
  • Must have a Payroll Compliance Practitioner (PCP) certification.
  • Must have over one year of full-cycle payroll experience and year-end reporting.
  • Must have experience working with large ERP systems, preferably PeopleSoft, SuccessFactors, and SAP.
  • Must have a sound understanding of payroll legislation and union contracts.
  • Must have experience in accounting with account reconciliation, billings, and analysis.
  • Must have highly developed computer skills, particularly in the use of advanced spreadsheets, word processing, database, and report writer.
  • Must be able to effectively prioritize work.
  • Must be an effective communicator and team player.
  • Reliable with a good attitude and employment record.

Why Work for the City of Kitchener?

The City of Kitchener is committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve. We welcome applications from Indigenous, Black, racialized, and 2SLGBTQ+ persons, as well as other equity-deserving groups.

We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at [insert contact information].

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