Administrative Coordinator

3 weeks ago

Brampton, Ontario, Canada RARE CARE PHYSIORHERAPY Full time
Job Summary

Rare Care Physiotherapy is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics, and other information
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire staff
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
  • Assign, coordinate, and review projects and programs

Requirements:

  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience

Work Environment:

  • 40 hours per week
  • Temporary work term
  • English language

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