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Administrative Coordinator

2 months ago

Deer Lake, Canada CAREER CANADA IMMIGRATION SERVICES INC Full time
About the Role

CAREER CANADA IMMIGRATION SERVICES INC is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, seminars, and conferences.
  • Office Management: Determine and establish office procedures and routines, and ensure that the office is well-organized and efficient.
  • Scheduling: Schedule and confirm appointments, and maintain a calendar of important dates and deadlines.
  • Communication: Answer electronic enquiries, and provide excellent customer service to our clients and stakeholders.
  • Data Management: Compile data, statistics, and other information, and maintain accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory, and ensure that the office is well-stocked and equipped.
  • Travel Arrangements: Assist in arranging travel, related itineraries, and making reservations.
  • Reception: Greet people and direct them to contacts or service areas, and provide a warm and welcoming reception to our clients and stakeholders.
  • Document Preparation: Type and proofread correspondence, forms, and other documents, and ensure that all documents are accurate and complete.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Environment: Fast-paced environment, work under pressure, tight deadlines, attention to detail, and repetitive tasks.
  • Personal Suitability: Ability to multitask, excellent oral and written communication skills, flexibility, organized, team player, accurate, client focus, and reliability.