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HR Administrative Specialist

2 months ago

Mississauga, Ontario, Canada Jones DesLauriers Full time

WHAT WE PROVIDE:

  • Exceptional opportunities for professional growth and development
  • Competitive salary and benefits package
  • Comprehensive health and wellness benefits
  • Retirement savings matching program
  • Access to professional training and certification programs
  • Full reimbursement for relevant educational courses
  • Paid time off for community service
  • Additional time-off benefits

POSITION SUMMARY:

Jones DesLauriers Insurance Management Inc. is seeking a motivated and detail-oriented HR Administrative Specialist. This role involves providing essential support in the organization and execution of various human resources initiatives across our brokerage brands throughout Canada. This is an excellent opportunity for an entry-level HR professional who is passionate about HR administrative functions and is eager to enhance their career in the human resources sector.

KEY RESPONSIBILITIES:

  • Draft and manage various administrative documents, including employment letters, merit increase notifications, bonus communications, new hire documentation, short-term disability correspondence, and processing employee status modifications such as promotions, transfers, and terminations.
  • Assist in the management of employee benefits programs, which encompass health insurance, retirement plans, and additional perks. Provide support to employees regarding benefits inquiries and enrollment procedures.
  • Facilitate full-cycle recruitment administrative tasks, including job postings, administering online assessments, reviewing applications, coordinating interviews, conducting reference checks, and gathering background verification.
  • Oversee employee onboarding administrative processes, including managing new hire orientations, preparing welcome packages, ordering IT equipment, coordinating with management, scheduling training, and facilitating benefits and retirement savings plan registration.
  • Coordinate all employee offboarding activities, including resignation summaries, IT coordination, exit surveys, and company-wide communications as necessary.
  • Maintain an accurate and current Human Resources and Learning Management System database, including scanning employee documents into the HRIS/Payroll System.
  • Keep the organizational chart updated using PowerPoint.
  • Support various HR projects such as job titling in ADP, paperless file organization, and updating engagement survey data.
  • Complete various ad hoc tasks and HR initiatives as required.

QUALIFICATIONS:

  • Completion of a University Degree or College Diploma in Human Resources Management.
  • Experience with ADP Workforce Now is a plus.
  • Minimum of 1 year of experience in an HR recruitment or administrative role.
  • Proficient in MS Office Suite: Word, Excel, Outlook, PowerPoint.
  • Strong attention to detail and a high degree of accuracy are essential.
  • Excellent verbal and written communication skills, along with strong interpersonal abilities.
  • Bilingualism in English and French is an asset.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Self-motivated, organized, and a team player with the capacity to work independently.
  • Commitment to maintaining confidentiality.
  • Willingness to travel to various locations as needed.
  • Bilingual (English/French) is a definite advantage.

Building The Great Canadian Brokerage

Navacord is a prominent insurance and risk management brokerage dedicated to preserving the Canadian entrepreneurial spirit. Guided by a committed partnership group, Navacord Broker Partners strive for client success by providing expert guidance in an increasingly complex environment, enabling clients to face the future with confidence.

Navacord and all our Broker Partners are devoted to promoting diversity, equity, and inclusion. We acknowledge and respect human differences and similarities. We value the diversity of individuals and actively encourage applications from women, indigenous peoples, members of visible minorities, individuals with disabilities, and LGBTQ2+ persons. We are committed to providing accommodations upon request for applicants and employees with disabilities. If you require accommodations, we will collaborate with you to meet your needs.