Financial Operations Coordinator

2 weeks ago


Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time
Job Description:

We are seeking an experienced Financial Operations Coordinator to join our team at 4Sight Search Solutions Inc. in Milton, Ontario. This role will play a vital part in maintaining the company’s financial operations, ensuring accuracy and efficiency in all financial transactions.

The ideal candidate will have a minimum of 1-3 years of experience in Accounts Payable, with a strong background in construction industry-related work. Full cycle accounting knowledge is a significant asset, as well as advanced QuickBooks and Microsoft Office proficiency.

This opportunity offers a competitive salary of $62,000 per year, which aligns with industry standards for this position in the Greater Toronto Area. As a Financial Operations Coordinator, you will be responsible for:

  • Receiving, coding, and entering invoices into the electronic database.
  • Verifying rates against quotes, contracts, and POs.
  • Pairing field documentation with circulation signatures.
  • Maintaining accurate AP entries through weekly spot checks and monthly reviews.

You will also liaise with suppliers to ensure all required documents are available for processing payments. Additionally, you will reconcile corporate credit cards, process expense forms, and manage online account access to supplier websites.

This role requires a high level of attention to detail, strong organization skills, and excellent communication abilities. If you are a self-motivated individual with a passion for finance and administration, we encourage you to apply.

Responsibilities:

  • Manage payables and maintain accurate records.
  • Liaise with suppliers to obtain necessary documents.
  • Process payment runs and reconcile credit cards.
  • Manage online account access and maintain supplier databases.
  • Collect EFT payment information and maintain accurate records.
  • Daily handling of phone calls, emails, mail, and calendar/schedule management.

Requirements:

  • Minimum 1-3 years of Accounts Payable experience.
  • Previous construction industry-related experience is a strong asset.
  • Full cycle accounting knowledge is an asset.
  • Advanced QuickBooks and Microsoft Office proficiency.
  • High level of attention to detail combined with strong organizational skills.
  • Above-average data entry and computer skills.
  • Reliability and dependability are essential.
  • Ability to work well under pressure.

Benefits:

  • Competitive salary of $62,000 per year.
  • Small office environment with opportunities for growth and development.
  • Training and personal development opportunities.
  • Full benefits package (extended health care, dental, vision, and life insurance).


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