Senior Executive Assistant
2 weeks ago
We are seeking a highly skilled and organized Senior Executive Assistant to provide administrative support to the Executive Department at Seabird Island Band. The successful candidate will work closely with senior management to ensure structure, coordination, and organization in a way that enables the Executive Director and Chief & Council to maximize productivity while effectively delivering value to our members and staff.
Key Responsibilities
Assist Executive Assistant/Project Coordinator's and Executive Assistant's with administrative tasks
Manage calendars and booking appointments
Develop and implement reporting systems, run reports, and ensure data is reported timely and accurately
Provide administrative support to the Director, including collating monthly and quarterly reports, compiling statistics, and drafting correspondence
Assist the Director with developing a schedule for all reporting requirements
Gather financial statements and budget updates periodically as required
Prioritize departmental work and delegate tasks as necessary, ensuring that work is performed to the required quality standard
Develop and utilize digital filing and retrieval systems to ensure there is consistent administrative recording and monitoring across the Department
Attend and coordinate scheduled team meetings and various other meetings as requested, taking and distributing meeting minutes as required
Requirements
Diploma/Degree in Business Administration or related post-secondary certification(s)
3-5 years' experience within business administration
Excellent problem-solving, risk management, and cost control skills
Knowledge of collecting and analyzing data, and ability to produce reports
Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams)
Ability to agree and adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures
Valid BC Driver's License, Class 5 & clean Driver's Abstract
Satisfactory Criminal Record Check
Excellent verbal and written communication skills
What We Offer
Extended health and dental benefits
Accrued vacation and sick time
Pension plan with matching employer contributions
Access to internal training programs, professional development, and skill enhancement
Collaboration with an interdisciplinary teaching team
Equitable hourly rates in accordance with collective agreements
Casual dress code
How to Apply
If you are a motivated and organized individual with a passion for providing exceptional administrative support, please submit your application. We thank you for your interest in this exciting opportunity to join our team at Seabird Island Band.
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