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Administrative Coordinator

1 month ago


Portugal CoveSt Philip's, Canada EcoBloc Inc. Full time
Job Summary

EcoBloc Inc. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. You will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office procedures and routines.

Key Responsibilities
  • Event Coordination: Coordinate seminars, conferences, and other events, including arranging logistics and ensuring smooth execution.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and completeness.
  • Office Procedures: Determine and establish office procedures and routines, ensuring efficiency and effectiveness.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments, ensuring timely and efficient use of time.
  • Training: Manage training and development strategies, including identifying training needs and developing training programs.
  • Communication: Answer telephone and relay telephone calls and messages, ensuring prompt and professional communication.
  • Analysis: Oversee the analysis of employee data and information, ensuring accurate and timely reporting.
  • Reports: Oversee the preparation of reports, including data analysis and presentation.
  • Inventory: Order office supplies and maintain inventory, ensuring efficient use of resources.
  • Payroll: Oversee payroll administration, ensuring accurate and timely payment.
  • Travel: Arrange travel, related itineraries, and make reservations, ensuring smooth execution.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient retrieval of information.
  • Correspondence: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Research: Conduct research, including gathering and analyzing data, to inform decision-making.
  • Data Entry: Perform data entry, ensuring accurate and timely recording of information.
Requirements
  • Education: Bachelor's degree or equivalent experience.
  • Experience: 2 years to less than 3 years of experience in administrative support or a related field.
  • Skills: Excellent communication and organizational skills, with the ability to work independently and as part of a team.
  • Language: Fluency in English, with the ability to communicate effectively with colleagues and clients.
What We Offer
  • Competitive Salary: A competitive salary and benefits package.
  • Opportunities for Growth: Opportunities for career growth and professional development.
  • Diverse and Inclusive Work Environment: A diverse and inclusive work environment that values and respects all employees.