Administrative Support Coordinator
3 days ago
About Us
Natco Pharma (Canada) Inc. is a leading vertically integrated pharmaceutical company with a strong focus on research and development, as well as the manufacturing of high-quality drug products. We are a trusted supplier of medicines, known for our commitment to excellence and customer satisfaction.
Our Canadian subsidiary is headquartered in Mississauga and is supported by a highly skilled cross-functional team. This role will be an office-based position, requiring excellent organizational skills and attention to detail.
We are seeking an experienced candidate to assume the role of Executive Assistant, Administration, who will report directly to the CEO. This position offers a unique opportunity to work with a dynamic team and contribute to the success of our organization.
Job Summary
The Executive Assistant, Administration manages the day-to-day functioning of the office, including the reception area, providing general support to office staff, and project management support for the CEO, Finance, Regulatory, and IT departments.
- General office management and administrative support for the CEO
- Perform receptionist duties, including attending to guests, telephone calls, and mail/couriers
- Ensure the office runs smoothly on a daily basis
- Manage office supplies inventory
- Make travel arrangements, including booking flights and hotels for employees as required
- Arrange office gatherings and events
- Liaise with property management teams
- Coordinate with IT service providers to support employees' IT requirements
- Assist in special projects as needed
- Schedule meetings and assist management with calendar appointments
- Provide basic project management support to the CEO and various departments
Required Skills and Qualifications
To succeed in this role, you will require:
- Strong multitasking and organizational skills
- Excellent verbal and written communication skills
- Knowledge of Microsoft Office applications, including Outlook
- Ability to interact with internal and external stakeholders professionally and knowledgeably
- Experience in building strong relationships throughout the organization using a responsive, service-oriented approach
- Analytical and problem-solving skills to assist management and ensure smooth office workflow
- Demonstrate initiative and ability to make sound judgments
Education and Experience Requirements
To be considered for this role, you must have:
- A high school diploma or equivalent with at least 3 years' experience in office administration and/or an executive assistant role
- Oral/written fluency in English is required; proficiency in French is preferred
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