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Administrative Coordinator

2 months ago

Vermilion, Canada Vermilion Car&Truck WashFas Gas Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Vermilion Car&Truck Wash/Fas Gas. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Administrative Support: Provide administrative support to our management team, including scheduling appointments, preparing correspondence, and maintaining records.
  • Communication: Serve as the primary point of contact for internal and external stakeholders, responding to phone calls, emails, and other inquiries in a professional and timely manner.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events, including arranging travel and accommodations for attendees.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, reports, and other documents.
  • Office Management: Oversee the maintenance of our office supplies, including ordering and inventory management.
  • Travel Arrangements: Arrange travel and accommodations for employees and guests, as needed.
  • Customer Service: Provide excellent customer service to our clients and customers, responding to their inquiries and concerns in a professional and timely manner.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 35 hours per week.
Work Environment

This is a fast-paced environment that requires strong organizational and communication skills. The ideal candidate will be able to work under pressure, meet tight deadlines, and maintain attention to detail.

Personal Qualities
  • Excellent Communication: Excellent oral communication skills, with the ability to communicate effectively with internal and external stakeholders.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Organized: Highly organized and able to prioritize tasks effectively.
  • Accurate: Accurate and detail-oriented, with a strong focus on quality.
  • Client Focus: Strong client focus, with a commitment to providing excellent customer service.