Timekeeping Coordinator

2 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a detail-oriented and organized Timekeeping Coordinator to provide administrative support to our clinical teams. As a key member of our team, you will be responsible for maintaining accurate and up-to-date timekeeping records, processing transaction forms, and resolving any issues that may arise.

Key Responsibilities

  • Enter timekeeping information into the Scheduling & Timekeeping system, ensuring accuracy and completeness, and update data as necessary.
  • Process content of transaction forms and apply applicable codes in the scheduling & timekeeping system.
  • Track timekeeping exceptions and communicate findings to management.
  • Resolve problems identified during daily data edit routines by investigating time entries, completing time coding adjustments to correct errors or omissions, and referring complex issues to appropriate authority.
  • Support payroll processes by performing routine calculations and completing documentation for approval.
  • Respond to payroll-related inquiries from departments and employees regarding items such as vacation accumulation, leaves, statutory holiday banks, and determine discrepancies, adjusting hours if applicable.
  • Participate in improvements to scheduling and timekeeping transactional activities by providing feedback on service improvement and system enhancements.
  • Perform a variety of clerical duties, such as answering telephones, making appointments, and maintaining departmental files.

Requirements

  • Grade 12 and two years' recent related experience supplemented by completion of a recognized payroll course or an equivalent combination of education, training, and experience.
  • Ability to keyboard at 45 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Physical ability to carry out the duties of the position.

What We Offer

  • A comprehensive benefits package, including a municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accrual.
  • Perks, including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

About PHSA

PHSA is a provincial health services authority that plans, coordinates, and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

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