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Billing Coordinator

2 months ago

Vancouver, British Columbia, Canada Targeted Talent Full time

**Job Summary:** The Billing Coordinator is responsible for client billing, including drafting invoices, billing analysis, and collaboration to achieve client billing goals.

The Billing Coordinator plays a crucial role in the financial operations of our company, ensuring accurate and timely billing to clients. This position requires strong organizational and analytical skills, as well as excellent communication and collaboration abilities.

**Responsibilities:**

  • Prepare and process client billings, including:

    • Processing accounts for final review and signature by lawyers
    • Finalizing and canceling invoices
    • Processing partial credit notes and bill cancellations
    • Data entry of client disbursements
    • Entering invoices into client's billing system
  • Prepare and print monthly Proformas for lawyers
  • Assist with year-end audit as required
  • Respond to billing-related inquiries from lawyers or assistants
  • Perform miscellaneous billing duties, including write-offs and transfers of WIP, revaluation of WIP due to currency fluctuations, setup of special rates on files, and yearly update of timekeeper billing rates
  • Ensure Client Billing Agreements are followed, including special rates, pre-arranged discounts, and special billing arrangements
  • Maintain client's billing detailed information updated in firm's ERP (3E)
  • Assist with special projects and perform related administrative, clerical, and other duties as assigned

**Required Knowledge and Experience:**

  • A college diploma specializing in Accounting with a minimum of one year of related experience
  • 3-5 Years' experience preferred
  • Law firm experience considered an asset
  • General knowledge of accounting, professional services billing process, e-billing, and task code usage
  • Knowledge of legal and accounting terminology
  • Proficiency with computer software programs, including MS Office (Word, Excel, and Outlook), and working knowledge of Elite 3E and Webview

**Perks:**

  • Competitive salary
  • Paid vacation
  • Health and dental benefits
  • Flexible work arrangements