Executive Support Professional

7 days ago


Nanaimo, British Columbia, Canada Sussex Insurance Agency (Crest Plaza) Inc. Full time
Job Description:

Sussex Insurance Agency (Crest Plaza) Inc. is seeking an experienced and organized Administrative Assistant to join our team in the heart of our operations.

We are committed to providing exceptional service to our clients, and as a key member of our administrative team, you will play a vital role in ensuring the smooth day-to-day functioning of our office.

The ideal candidate will possess excellent communication and organizational skills, with the ability to prioritize tasks effectively and maintain confidentiality when handling sensitive information.

Responsibilities:
  • Coordinating Events: Arrange and co-ordinate seminars, conferences, and other events to ensure their successful execution.
  • Meeting Minutes: Record and prepare minutes of meetings, seminars, and conferences, highlighting key decisions and actions items.
  • Scheduling Appointments: Schedule and confirm appointments for senior staff members, ensuring timely arrivals and departures.
  • Telecommunications: Answer telephone calls and relay messages to colleagues and management, providing prompt and professional responses.
  • Data Compilation: Compile data, statistics, and other information to support business decisions and reporting requirements.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
Skills and Qualifications:
  • Computer Literacy: Proficient in MS Excel, MS Outlook, and MS Word, with experience in using these tools to support administrative functions.
  • Personal Suitability: Possess flexibility, organization, reliability, and strong work ethic, with a focus on delivering high-quality results under pressure.
  • Work Arrangements: Work full-time (35 hours per week) in a dynamic and fast-paced environment, with opportunities for growth and development.

We offer a competitive salary range of $45,000 - $60,000 per year, depending on experience, along with a comprehensive benefits package and opportunities for career advancement.



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