Senior Office Coordinator

5 days ago

Regina, Saskatchewan, Canada SGI Full time
About This Opportunity

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at SGI. As a key member of our Executive Support department, you will provide exceptional administrative support to our Vice Presidents, ensuring the smooth operation of their offices and contributing to the success of our organization.

Key Responsibilities

  • Provide day-to-day support to enhance the productivity and effectiveness of our Vice Presidents, including schedule and time management, expense and travel coordination, meeting and event planning, and communication and correspondence support.
  • Monitor and coordinate management commitments and deliverables to support completion within time constraints.
  • Plan, coordinate, and execute logistic aspects of VP-hosted meetings and events, including venue selection, catering, and audiovisual arrangements.
  • Develop and maintain relationships with stakeholders using appropriate discretion, confidentiality, and respect for protocols.
  • Collaborate with VP to handle administrative management of their direct reports, including expense reviews, delegated authorization of pre-approved signoffs, mapping out workflow deliverables and dependencies, scheduling meetings, onboarding staff, and performance management cycles.
  • Actively evolve the leadership support function through operational efficiencies and change advocacy.

Governance Administration

  • Coordinate contributor document submissions (e.g., decision requests, information, and decision items) for corporate decision-making deliberations of the Board of Directors and/or Executive Leadership Team.
  • Manage a tracking system for deliverables, conduct regular follow-ups, and report on the status of commitments.
  • Assist contributors with document standardization, formatting, and facilitate workflows.
  • Educate others about corporate templates, standards, timelines, and overall process requirements.
  • Support VP with content management of their team SharePoint site and champion corporate practices for document and records management.

Department Performance

  • Collaborate across the Board and Executive Support department to function in a mutually beneficial and integrated way with all Executive Assistants to manage work and information flow between the Executive Vice Presidents and their Vice Presidents' direct reports.
  • Actively communicate within the intact team to maintain an awareness of activities and work occurring cross-functionally at the VP level.
  • Engage appropriate corporate resources to coordinate, identify, address, and/or escalate matters/issues/concerns.
  • Assist in assessing work methods; develop and share improvements to administrative processes and practices, as part of an evolving corporate administrative professionals' network.
  • Educate self and others on administrative and corporate departmental processes, procedures, and technology.
  • Assist in providing guidance to team members regarding role-specific training and acumen building.

Leadership

  • Actively contribute to and support a culture of a high-performing workforce.
  • Participate in divisional succession plans, ensuring ongoing professional and career development and support development in others.
  • Support a culture of leadership and accountability to effectively deliver on strategic and corporate strategies.
  • Is actively committed to leadership development across the company, supporting team and workforce readiness through mentoring, training, and developmental opportunities.

Corporate Management

  • Enable the success of programs and policies that are in alignment with corporate, strategic, and divisional strategies.
  • Manage risk in area of authority.
  • Ensure that the Health, Safety, and Emergency Management Policy is applied in area of responsibility.

Education and Experience

  • Two-year diploma from an accredited post-secondary education institution in a relevant field of study such as Business.
  • Three years' experience in a progressively challenging administrative role with demonstrated support to senior leadership.

Knowledge, Skills, and Abilities

  • Knowledge of corporate office protocols and office operations.
  • Knowledge of organizational units and how they interact to support the corporation's operations.
  • Knowledge and skill in Microsoft 365 applications and other required corporate technology and systems to support functionality and leverage applications for efficiency and records management.
  • Skill in planning and organizing.
  • Skill in verbal and written communications with attention to detail and accuracy.
  • Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for senior management.
  • Ability to build strong and trusted business relationships.
  • Ability to handle confidential and sensitive information and matters.
  • Ability to work within specific time constraints and manage unexpected and competing commitments.

  • Office Coordinator

    7 days ago

    Regina, Saskatchewan, Canada Figure Tax Corporation Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Figure Tax Corporation.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments for senior management and other staff members.Coordinate travel arrangements and itineraries as needed.Communication and Customer ServiceAnswer...

  • Senior Administrative Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    Position Title: Senior Administrative Coordinator Employment Type: Permanent Full-time Location: Saskatchewan Salary Range: Competitive monthly salary About the Role: The Government of Saskatchewan is seeking a highly skilled and detail-oriented administrative professional to join our team as a Senior Administrative Coordinator. This role is pivotal in...

  • Office Coordinator

    1 week ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    About the RoleSaskIT Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide general administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to senior management and...

  • Office Coordinator

    1 week ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    About the RoleSaskIT Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide general administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to senior management and...

  • Office Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    Position OverviewSaskIT Inc. is seeking a dedicated and organized Administrative Assistant to support our operational functions. The ideal candidate will possess strong communication skills and a keen attention to detail.Educational RequirementsCompletion of Secondary (high) school graduation certificate is required.Key ResponsibilitiesDevelop and enforce...

  • Office Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    Position OverviewSaskIT Inc. is seeking a dedicated Administrative Assistant to provide essential support in our office environment. The ideal candidate will possess a strong background in administrative functions and be committed to enhancing operational efficiency.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 to less...

  • Office Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    Position OverviewSaskIT Inc. is seeking a dedicated Administrative Assistant to enhance our operational efficiency. The ideal candidate will possess a strong foundation in administrative tasks and a commitment to excellence.QualificationsEducation: Completion of secondary (high) school graduation certificateExperience: 1 to less than 7 months in a similar...

  • Office Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    Position OverviewSaskIT Inc. is seeking a dedicated and organized Administrative Assistant to support our operational activities. The ideal candidate will play a crucial role in ensuring the smooth functioning of our office.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsKey ResponsibilitiesDevelop...

  • Senior Enforcement Officer

    4 days ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    About the RoleThe Government of Saskatchewan is seeking a highly skilled and experienced Senior Enforcement Officer to join our team. As a key member of our Program Compliance Branch, you will play a critical role in ensuring the integrity of the Saskatchewan Immigrant Nominee Program and its respective legislation.Key ResponsibilitiesDirect and manage field...

  • Senior Enforcement Officer

    4 days ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    About the RoleThe Government of Saskatchewan is seeking a highly skilled and experienced Senior Enforcement Officer to join our team. As a key member of our Program Compliance Branch, you will play a critical role in ensuring the integrity of the Saskatchewan Immigrant Nominee Program and its respective legislation.Key ResponsibilitiesDirect and manage field...

  • Administrative Assistant

    5 days ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    About the RoleSaskIT Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to senior management, including preparing...

  • Administrative Assistant

    6 days ago

    Regina, Saskatchewan, Canada SaskIT Inc. Full time

    About the RoleSaskIT Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to senior management, including preparing...

  • Office Coordinator

    2 days ago

    Regina, Saskatchewan, Canada D&G LOGISTICS INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at D&G Logistics Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...

  • Office Coordinator

    2 days ago

    Regina, Saskatchewan, Canada D&G LOGISTICS INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at D&G Logistics Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...

  • Office Coordinator

    2 days ago

    Regina, Saskatchewan, Canada anoop transport inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Anoop Transport Inc. as an Office Administrator.Key ResponsibilitiesEstablish Priorities and Ensure Procedures: Develop and implement efficient work processes to ensure deadlines are met and procedures are followed.Administer Records and Policies:...

  • Office Coordinator

    2 days ago

    Regina, Saskatchewan, Canada anoop transport inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Anoop Transport Inc. as an Office Administrator.Key ResponsibilitiesEstablish Priorities and Ensure Procedures: Develop and implement efficient work processes to ensure deadlines are met and procedures are followed.Administer Records and Policies:...

  • Office Coordinator

    6 days ago

    Regina, Saskatchewan, Canada D&G LOGISTICS INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at D&G Logistics Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...

  • Office Coordinator

    6 days ago

    Regina, Saskatchewan, Canada D&G LOGISTICS INC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at D&G Logistics Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...

  • Office Coordinator

    4 weeks ago

    Regina, Saskatchewan, Canada Glocal Recruiting and Consultancy Inc. Full time

    Office Coordinator RoleQualifications: Bachelor's degree requiredExperience: 1-2 years in a similar positionKey ResponsibilitiesOrganize and manage seminars, workshops, and other eventsDevelop and enforce office policies and proceduresDocument and prepare minutes from meetingsCreate and implement recruitment strategiesRespond to phone and electronic...

  • Office Coordinator

    1 week ago

    Regina, Saskatchewan, Canada iLoad Trucking Ltd. Full time

    About the RoleiLoad Trucking Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesSupervise and Coordinate Office ActivitiesOversee and coordinate various office tasks,...