Office Coordinator

4 weeks ago

Regina, Saskatchewan, Canada Denali Transport Inc Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Denali Transport Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team, ensuring timely and accurate communication
  • Plan and control budget and expenditures, ensuring efficient use of resources
  • Establish and implement policies and procedures, ensuring compliance with company standards
  • Train other workers, providing guidance and support to ensure they are equipped to perform their duties
  • Determine and establish office procedures and routines, ensuring a productive and efficient work environment
  • Schedule and confirm appointments, ensuring timely and effective communication with clients and stakeholders
  • Manage contracts, ensuring compliance with company policies and procedures
  • Manage training and development strategies, ensuring employees have the necessary skills and knowledge to perform their duties
  • Answer telephone and relay telephone calls and messages, providing excellent customer service
  • Oversee the analysis of employee data and information, ensuring accurate and timely reporting
  • Answer electronic enquiries, providing prompt and effective responses to client and stakeholder inquiries
  • Oversee development of communication strategies, ensuring effective and timely communication with clients and stakeholders
  • Compile data, statistics, and other information, providing insights and recommendations to inform business decisions
  • Advise senior management, providing expert guidance and support to inform business decisions
  • Order office supplies and maintain inventory, ensuring a well-stocked and efficient office environment
  • Liaise with management, union officials, and HR consultants, ensuring effective communication and collaboration
  • Organize staff consultation and grievance procedures, ensuring a fair and respectful work environment
  • Arrange travel, related itineraries, and make reservations, ensuring timely and effective travel arrangements
  • Greet people and direct them to contacts or service areas, providing excellent customer service
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and timely access to information
  • Provide customer service, ensuring prompt and effective responses to client and stakeholder inquiries
  • Recruit and hire workers and carry out related staffing actions, ensuring a skilled and effective workforce
  • Maintain and manage digital database, ensuring accurate and timely access to information
  • Perform basic bookkeeping tasks, ensuring accurate and timely financial reporting
  • Conduct performance reviews, providing expert guidance and support to inform business decisions
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury, ensuring a safe and healthy work environment
Requirements:
  • 7 months to less than 1 year of experience in an administrative role
  • Free parking available
  • Parking available
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 30 to 40 hours per week

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