Finance Operations Coordinator

1 month ago

Vancouver, British Columbia, Canada Lush Full time
Job Summary

We are seeking a highly organized and detail-oriented Finance Administrator to join our team at Lush. As a key member of our finance department, you will be responsible for providing administrative support to our treasury and compliance functions.

Key Responsibilities

Treasury:

  • Monitor and manage the cash management email inbox to ensure timely responses.
  • Coordinate treasury requirements for new store openings and closings, ensuring seamless transitions.
  • Oversee all changes to retail and corporate banking, maintaining accurate records.
  • Coordinate with service providers to manage cash in transit, ensuring secure and efficient transactions.
  • Maintain accurate banking details in vendor master records, ensuring compliance.
  • Handle corporate bank deposits, ensuring timely and accurate processing.
  • Maintain accurate banking documentation, ensuring compliance and regulatory requirements.

Compliance:

  • Coordinate personal property tax filings with third-party preparers, ensuring timely submissions.
  • Coordinate with third-party and retail stores to complete renewal of store business licenses and openings/closings requirements.
  • Support the filing and remitting of bag tax in required jurisdictions, ensuring compliance.
  • Coordinate approvals and signatures for banking, legal, and tax documents from authorized signatories.

General:

  • Monitor, review, and distribute mail to ensure timely responses, maintaining a high level of accuracy.
  • Coordinate new shop openings and closing checklists, ensuring seamless transitions.
  • Coordinate and project manage finance-related projects, ensuring timely completion.
  • Other projects as required, demonstrating adaptability and a proactive approach.
Requirements

Required:

  • 2+ years of administrative experience, with financial administrative experience preferred.
  • Proven experience handling highly confidential and sensitive information, maintaining confidentiality.
  • Proven knowledge of Microsoft and Google Office Suite, with a strong proficiency in Microsoft Dynamics.
  • Strong organizational and project management skills, with the ability to prioritize tasks effectively.
  • Effective communication skills, with the ability to work in a team environment and independently.
  • Proactive approach and initiative, with the ability to work in a fast-paced environment.
  • Ability to maintain a high level of accuracy in preparing and entering information, with attention to detail.
  • Ability to work in person at our Vancouver office for a minimum of 3 days per week, with flexibility to adapt to changing priorities.

Preferred:

  • Experience with Microsoft Dynamics, with a strong proficiency in financial management systems.
  • Retail experience is an asset, with knowledge of the retail industry and its challenges.
About Us

Lush is a diverse and inclusive company, committed to celebrating the uniqueness of our staff and promoting equal opportunities. We are proud to be an equal-opportunity employer, with a strong commitment to diversity and inclusion.

We thank all interested applicants; however, only qualified candidates will be contacted. The base salary range is determined based on Vancouver market assessment, with a range of $45,000-$50,000 CAD. May vary depending on location of the successful candidate.

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