Administrative Coordinator

3 weeks ago

Brampton, Ontario, Canada MEM URBAN DEVELOPMENT INC. Full time
Job Summary

We are seeking an organized and detail-oriented Administrative Assistant to join our team at MEM URBAN DEVELOPMENT INC. This role will provide administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Manage and distribute mail, packages, and other materials, maintaining a well-organized workspace.
  • Provide training and guidance to other team members, promoting a culture of knowledge sharing and development.
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records of important discussions and decisions.
  • Determine and establish office procedures and routines, ensuring efficiency and productivity.
  • Schedule and confirm appointments, meetings, and events, coordinating with team members and external stakeholders.
  • Answer telephone calls, relay messages, and respond to inquiries, providing excellent customer service.
  • Compile data, statistics, and other information, analyzing and presenting findings to support informed decision-making.
  • Order office supplies, maintain inventory, and manage budgets, ensuring effective resource allocation.
  • Arrange travel, itineraries, and reservations, coordinating logistics and ensuring smooth execution.
  • Greet visitors, direct them to contacts or service areas, and provide general assistance, ensuring a welcoming and supportive environment.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient record-keeping.
  • Type and proofread correspondence, forms, and other documents, ensuring high-quality output and attention to detail.
Requirements
  • MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office proficiency.
  • Excellent oral and written communication skills, with the ability to multitask and work under pressure.
  • Attention to detail, accuracy, and reliability, with a strong focus on client satisfaction and team collaboration.
  • Flexibility, adaptability, and a positive attitude, with a commitment to ongoing learning and professional development.
Benefits
  • Free parking available on site.
  • Support for persons with disabilities, including mentorship, coaching, and awareness training.
  • Support for newcomers and refugees, including mentorship programs and diversity training.
  • Support for youth, including mentorship, coaching, and awareness training.
  • Support for veterans, including mentorship, coaching, and awareness training.
  • Support for Indigenous people, including mentorship, coaching, and cultural competency training.
  • Support for mature workers, including mentorship, coaching, and awareness training.
  • Support for visible minorities, including mentorship programs and diversity training.

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