Senior Administrative Assistant, Teaching and Learning

1 month ago

Vancouver, British Columbia, Canada York Region District School Board Full time
Job Summary

This is a challenging and rewarding opportunity to join our team as a Senior Administrative Assistant, Teaching and Learning. In this role, you will provide administrative support to the Assistant Director, Teaching and Learning, and contribute to the smooth operation of our teaching and learning programs.

Key Responsibilities
  • Provide administrative support to the Assistant Director, Teaching and Learning, including booking space and scheduling meetings with parents, teachers, and students.
  • Manage and maintain data summaries, grade tracking, and analysis on report cards and transcript updates.
  • Provide teacher support with reporting activities, including data entry and reporting.
  • Support the organization of professional development activities, including planning and logistics.
  • Support the post-secondary application process, including the preparation and submission of transcripts, reference letters, and other supporting documents.
  • Act as a liaison with the Ministry of Education and support ministry requirements, including academic record keeping and graduation assessments.
  • Ensure PSRs (permanent student records) are up to date.
  • Support the front desk as needed.
Requirements
  • Previous experience in a fast-paced, professional work environment.
  • Previous experience in a school environment is an asset, with a preference for independent school experience.
  • High degree of accuracy in database information entry and retrieval.
  • High level of attention to detail, with the ability to see the big picture.
  • Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) and Google suite.
  • Strong organizational and time management skills.
  • Excellent written and oral communication skills.
  • Strong interpersonal skills and collaborative working style.
  • Ability to adapt well to change, prioritize, and multi-task.
  • High level of professionalism, with the ability to work autonomously with minimal supervision.
About Us

Crofton House School is a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Our approach supports the whole girl in her social, emotional, physical, and intellectual development, guided by our values of courage, creativity, and citizenship.

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