Administrative Coordinator

3 days ago

SainteAnnedeBellevue, Canada MDA Full time

Unlock your potential in the exciting field of administrative support at MDA Space, a global leader in space exploration and infrastructure.

About MDA Space

We're a team of over 3,000 space experts in Canada, the US, and the UK, dedicated to turning audacious customer visions into achievable missions. With a rich history of world firsts and more than 450 missions under our belt, we're always pushing boundaries and striving for excellence.

As an Administrative Coordinator on our Satellite Systems team in Montreal, you'll play a vital role in supporting our managers and department members with secretarial services and administrative tasks.

Job Description

This is a unique opportunity to leverage your administrative skills and experience to make a real impact in the space industry. Your responsibilities will include:

  1. Preparing, reviewing, and updating various reports (daily, weekly, and monthly) related to the department;
  2. Performing data entry in internal systems;
  3. Handling purchase requisitions, preparing proposals, shipping orders, and processing travel requests;
  4. Monitoring budgets and reading/reviewing correspondence;
  5. Participating in team meetings, recording minutes, and preparing presentations from instructions received from your manager;
  6. Scheduling appointments, interviews, and meetings, as well as coordinating the distribution of information received by email or mail;
  7. Answering phone calls and emails, forwarding messages to concerned individuals, and obtaining approvals for invoices;
  8. Managing expense reports, distributing cheques, and planning/ updating electronic and paper documentation filing;
  9. Coordinating the purchase of office supplies and managing inventory within allocated budget;
  10. Supporting new employees with IT request forms, equipment delivery, and onboarding sessions;
  11. Managing contractor and consultant invoice payments, including hours verification and approval processes.
Requirements

To be successful in this role, you'll need:

  • At least two years of relevant experience in administrative support or secretarial studies;
  • A college education in office automation or equivalent;
  • Excellent customer service skills and a proactive, dynamic, and resourceful approach;
  • Superior knowledge of Microsoft Office software, including Word, Excel, PowerPoint, and ERP systems;
  • Good oral and written communication skills, including the ability to deal with all levels of the organization and external customers;
  • Flexibility and openness to change;
  • Working knowledge of office skills and good judgement.
Salary and Benefits

The estimated salary for this position is $55,000 - $65,000 per year, depending on experience. As a valued member of our team, you'll also enjoy a comprehensive benefits package, including health care, dental, and vision benefits, disability income protection, life insurance, and retirement savings plans.

Security Clearance and Reliability Status Level

Successful candidates must obtain and hold security clearance at the reliability status level and pass a security assessment for the Controlled Goods Program (CGP) and ITAR.

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