Office Support Specialist

4 weeks ago

Mississauga, Ontario, Canada Safety Solution Full time

At Safety Solution, we are seeking an Office Support Specialist to join our team. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are met.

Key Responsibilities:

  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures

Work Environment:

  • Fast-paced environment
  • Tight deadlines
  • Attention to detail

Requirements:

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Ability to multitask
  • Time management

Support for Diversity and Inclusion:

  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  • Provides awareness training to employees to create a welcoming work environment for youth
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Why Join Us:

At Safety Solution, we are committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees. We believe that our employees are our greatest asset and we are dedicated to providing them with the support and resources they need to succeed.

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