Real Estate Transaction Coordinator
1 week ago
Commercial Real Estate Transaction Coordinator Job Description
About Lee & Associates
Lee & Associates is a leading commercial real estate brokerage firm that offers a unique and collaborative work environment. As a boutique firm, we provide our team members with the opportunity to work closely with experienced professionals and contribute to the growth and success of the company.
Job Summary
We are seeking a highly organized and detail-oriented Commercial Real Estate Transaction Coordinator to join our team. The successful candidate will be responsible for managing and implementing the use of transaction management software, reviewing and verifying commission input forms, and ensuring the accuracy and completeness of leasing, sales, and consulting transaction information.
Key Responsibilities
- Manage and implement the use of transaction management software, such as LoneWolf Transaction Desk, Dealius, or other.
- Review and verify commission input forms with supporting documentation, including commission agreements, listing agreements, agreements of purchase and sale, and offer to lease.
- Ensure the accuracy and completeness of leasing, sales, and consulting transaction information and input information into deal tracking/accounting system, such as Lone Wolf.
- Assist the real estate team with deal closing process and funds disbursements to agents' commission, co-operating brokerage payments, and rebates to clients.
- Input commission information and review commission splits.
- Complete deal file, which involves obtaining signatures and ensuring supporting documentation is received.
- Monitor Accounts Receivable and work with agents to collect deposits.
- Assist with month-end close and quarterly audits.
- Assist with budgeting, including gathering and data input of preliminary information.
- General office and other duties, including attendance at team meetings, timely filing of information (digital and hard copy), preparation of special reports as needed.
- Thorough understanding of how to prepare outgoing wire requisitions in a deal.
- Thorough understanding of the billing process, including preparing pre-bills, proofreading accounts, preparing account letters, and sending out invoices.
- Ability to open new files, close files, and maintain file lists.
- Liaise with clients to obtain information and instructions.
- Liaise with the accounting, financing, legal, acquisition, and executive teams on all areas of accounting, finance, legal, and procurement functions.
Requirements
- Typically, between 3 – 5 years of relevant experience and post-secondary degree in a related field of study desirable or an equivalent combination of education and experience.
- Experience, knowledge, and interest in the fundamentals of real estate is considered a definite asset.
- A basic understanding of agreements of purchase and sale, leases, and lease terms is beneficial.
- 1-2 years of work experience required; experience in the real estate industry considered an asset.
- Strong analytical, problem-solving, and organizational skills.
- Experience using transaction management software, such as LoneWolf Transaction Desk, Dealius, or other.
- Proficiency in using Microsoft Office, strong Excel skills required.
- Excellent written and verbal communication skills.
- Organized and able to work independently as well as collaboratively as part of a team.
- Must be proactive with a keen sense of urgency.
- Experience with year-end audit working paper files with supporting schedules for RECO audit.
What Sets Us Apart
Lee & Associates is a unique and dynamic company that offers a collaborative and entrepreneurial work environment. As a boutique firm, we provide our team members with the opportunity to work closely with experienced professionals and contribute to the growth and success of the company. Our structure makes our culture unique and attracts like-minded entrepreneurs who leverage their expertise to spur innovation and help Lee & Associates sustain a competitive advantage.
Every Lee office is owned and operated by real estate professionals and delivers world-class service to an array of regional, national, and international clients–from small businesses and local investors to major corporate users and institutional investors. Our professionals combine the latest technology, resources, and market intelligence with their experience, expertise, and commitment to superior service to optimize your results.
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