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Real Estate Transaction Coordinator

2 months ago

Toronto, Ontario, Canada Lee & Associates Full time

Commercial Real Estate Transaction Coordinator Job Description

About Lee & Associates

Lee & Associates is a leading commercial real estate brokerage firm that offers a unique and entrepreneurial team environment for self-motivated professionals. Our company provides the technology, data, and coaching needed to succeed in the fast-paced and competitive commercial real estate industry.

Job Summary

We are seeking a highly organized and detail-oriented Commercial Real Estate Transaction Coordinator to join our team. The ideal candidate will have experience in coordinating real estate transactions, using transaction management software, and working in a fast-paced and deadline-driven environment.

Key Responsibilities

  • Manage and implement the use of transaction management software, such as LoneWolf Transaction Desk, Dealius, or other.
  • Review and verify commission input forms with supporting documentation, including commission agreements, listing agreements, agreements of purchase and sale, and offer to lease.
  • Ensure accuracy and completeness of leasing, sales, and consulting transaction information and input information into deal tracking/accounting system, such as LoneWolf.
  • Assist the real estate team (agents) with deal closing process and funds disbursements to agents' commission, co-operating brokerage payments, and rebates to clients.
  • Input commission information and review commission splits.
  • Complete deal file, which involves obtaining signatures and ensuring supporting documentation is received.
  • Monitor Accounts Receivable and work with agents to collect deposits.
  • Assist with month-end close, and quarterly audits.
  • Assist with budgeting, including gathering and data input of preliminary information.
  • General office and other duties, including attendance at team meetings, timely filing of information (digital and hard copy), preparation of special reports as needed.
  • Thorough understanding of how to prepare outgoing wire requisitions in a deal.
  • Thorough understanding of the billing process – preparing pre-bills, proofreading accounts, preparing account letters, and sending out invoices.
  • Ability to open new files, close files, and maintain file lists.
  • Liaise with clients to obtain information and instructions.
  • Liaise with the accounting, financing, legal, acquisition, and executive teams on all areas of accounting, finance, legal, and procurement functions.

Requirements

  • Typically, between 3 – 5 years of relevant experience and post-secondary degree in a related field of study desirable or an equivalent combination of education and experience.
  • Experience, knowledge, and interest in the fundamentals of real estate is considered a definite asset.
  • A basic understanding of agreements of purchase and sale, leases, and lease terms is beneficial.
  • 1-2 years of work experience required; experience in the real estate industry considered an asset.
  • Strong analytical, problem-solving, and organizational skills.
  • Experience using transaction management software, such as LoneWolf Transaction Desk, Dealius, or other.
  • Proficiency in using Microsoft Office, strong Excel skills required.
  • Excellent written and verbal communication skills.
  • Organized and able to work independently as well as collaboratively as part of a team.
  • Must be proactive with a keen sense of urgency.
  • Experience with year-end audit working paper files with supporting schedules for RECO audit.

What Sets Us Apart

Lee & Associates is the largest firm of its kind in North America. Our structure makes our culture unique and attracts like-minded entrepreneurs who leverage their expertise to spur innovation and help Lee & Associates sustain a competitive advantage. As owners of the company, this separates us apart from our competition and creates one common goal; to provide seamless, consistent execution and value-driven market-to-market services to our clients.

Every Lee office is owned and operated by real estate professionals and delivers world-class service to an array of regional, national, and international clients–from small businesses and local investors to major corporate users and institutional investors. Our professionals combine the latest technology, resources, and market intelligence with their experience, expertise, and commitment to superior service to optimize your results. Since 1979, Lee & Associates has been attracting the best and brightest in the industry. Now a powerful international network of top professionals, the company enjoys its hard-earned reputation as a top-tier national commercial real estate services provider.