Real Estate Transaction Coordinator
3 weeks ago
About Right At Home Realty Inc.
Right At Home Realty Inc. is Canada's largest independent brokerage, dedicated to empowering real estate agents with the support and resources they need to thrive. We prioritize agent success by providing an uncomplicated business model that allows them to retain their full commission, fostering a culture of growth and profitability.
Our commitment to innovation is evident in our continuous investment in technology and training, enabling agents to operate efficiently and with flexibility. We offer a comprehensive suite of services designed to streamline the real estate process and maximize agent productivity.
Transaction Coordinator Responsibilities- Provide exceptional customer service to our valued agents by guiding them through the deal processing journey.
- Maintain seamless communication with agents, administrators, and accounting departments regarding transaction inquiries.
- Coordinate and distribute commission payments and client cheques promptly and accurately.
- Serve as a backup for incoming calls to the head office deals department, ensuring prompt and efficient support.
- Respond to agent inquiries concerning their transactions, commission payments, and other relevant details.
- Collaborate with cooperating brokerages and lawyers to ensure smooth transaction execution.
- Communicate effectively with branch administrators regarding transactions, commission cheques, and deposit cheques.
- Follow up on commission cheques with outside brokerages and lawyers to guarantee timely processing.
- Confirm closing details for sales and leases, ensuring a seamless transition for all parties involved.
- Proactively remind and follow up with agents regarding the submission of necessary paperwork (listing agreements) for deal processing and other tasks related to the daily function of the deals department.
- Conduct quality control checks on Agreement of Purchase and Sale, Agency forms (buyer representation), Fintrac ID, and other essential documents.
- Verify details on a Lonewolf Trade sheet, ensuring accuracy and completeness.
- Perform other duties as assigned by management, contributing to the overall efficiency of the department.
- Prior experience in the real estate industry is highly valued but not mandatory.
- Exceptional customer service skills with the ability to remain calm and efficient under pressure.
- Excellent communication and interpersonal skills, fostering strong relationships with colleagues and clients.
- Proficiency in Adobe, Microsoft Outlook (BrokerWolf, LoneWolf experience is an asset).
- Strong analytical and organizational skills, ensuring meticulous attention to detail.
- Ability to work independently and as part of a team, contributing to a collaborative environment.
- Capacity to thrive in a fast-paced office setting, managing multiple priorities effectively.
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