Administrative Coordinator

4 weeks ago

Brampton, Ontario, Canada BTown Services and Collision Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at BTown Services and Collision. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities

  • Arrange and coordinate seminars, conferences, and other events
  • Establish and implement policies and procedures to ensure efficient office operations
  • Train and develop other staff members to enhance their skills and knowledge
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines to improve productivity
  • Oversee the classification and rating of occupations to ensure accuracy
  • Plan, develop, and implement recruitment strategies to attract top talent
  • Schedule and confirm appointments with clients and stakeholders
  • Manage contracts and agreements with vendors and suppliers
  • Manage training and development strategies to enhance staff performance
  • Answer telephone calls and relay messages to staff members
  • Oversee the analysis of employee data and information to inform business decisions
  • Answer electronic enquiries from clients and stakeholders
  • Oversee the development of communication strategies to enhance customer engagement
  • Compile data, statistics, and other information to inform business decisions
  • Oversee the preparation of reports to stakeholders
  • Advise senior management on administrative matters
  • Respond to employee questions and complaints in a timely and professional manner
  • Order office supplies and maintain inventory levels
  • Liaise with management, union officials, and HR consultants to resolve administrative issues
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures to ensure fair treatment
  • Arrange travel, related itineraries, and make reservations for staff members
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research to inform business decisions
  • Perform data entry to maintain accurate records
  • Provide customer service to clients and stakeholders
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital databases to ensure accuracy
  • Coach staff members to enhance their skills and knowledge
  • Perform basic bookkeeping tasks to maintain accurate financial records
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews to evaluate staff performance
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff to ensure efficient operations
  • Assign, coordinate, and review projects and programs to ensure successful outcomes
  • Plan, organize, direct, control, and evaluate daily operations to ensure efficiency

Requirements

  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience in an administrative role

Work Environment

Temporary position

English language required

32 to 40 hours per week

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