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    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksSchedule and confirm appointmentsMaintain filing systemRecord and prepare minutes of court sessions, meetings or conferencesDetermine and establish office procedures and routinesArrange travel, related itineraries and make...

Legal Secretary

2 months ago

Whitby, Canada Ann Arbour Consultants Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Secretary to join our team at Ann Arbour Consultants Inc. As a Legal Secretary, you will play a critical role in supporting our legal team by providing administrative assistance and ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination
    • Schedule and confirm appointments with clients, lawyers, and other stakeholders
    • Arrange travel, itineraries, and make reservations as needed
  • Document Management
    • Maintain accurate and up-to-date filing systems
    • Prepare and key in correspondence and legal documents
    • Review and proofread documents to ensure compliance with legal procedures and grammatical usage
  • Administrative Support
    • Perform basic bookkeeping tasks, including preparing financial statements and reports
    • Prepare proposals and other documents as required
    • Document work completed and maintain accurate records
  • Communication
    • Draft legal correspondence and other documents
    • Ensure excellent written and oral communication skills
  • Work Environment
    • Work in a fast-paced office environment with tight deadlines and a large caseload
    • Collaborate with the legal team to ensure seamless communication and coordination
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1-2 years
  • Experience
    • 2-3 years of experience in a legal or administrative role
  • Skills
    • Excellent organizational and time management skills
    • Attention to detail and accuracy
    • Excellent written and oral communication skills
    • Ability to multitask and prioritize tasks
    • Reliability and team player
Working Conditions

This is a permanent, full-time position working 30 hours per week. The work language is English.